Change Name In EPFO In India: You need to correct the entry, name, or details in the EPF account to avoid complications when you withdraw your money. So, it is vital to apply for a name change in the employee Provident fund account if there is any mistake in the details. You should take steps to correct this as soon as possible to avoid any trouble in the future.

To apply for a name change in the employee Provident fund account, there are two methods you can either follow the online or offline procedure to do the needful.

About The Employee Provident Fund Name Correction Form

The correction form must be prepared following a proper format.

Rather than a letter, it is addressed to the regional EPFO commissioner. The letter should be prepared following a systematic format as follows:-

Address the EPF form to the regional PF commissioner.
State a brief and clear subject for the letter.
State that presently you are, or you were an employee of the establishment who got the entry of the details wrong also, write a valid reason and why you are writing the letter to request to make correction in the details.
In the provided three-column table, enter the details that must be corrected.

What Type Of Errors Can Be Corrected Through This Form

Spelling error in the name
Mistakes in the name of the father or husband
Mistake in EPS or PF account numbers
Errors in date of birth
The wrong mentioning of the date on which an individual joined an organization
The wrong mentioning of the date on which an individual left the organization

What All Details Need To Be Attested With The Form?

You need to mention certain details in the form so as to provide proof of the corrections that you desire to make.

Attest your name to the form with your signature.
Your previous organization’s authorized signatory should be entered here.
The signature of the authorized signatory would also be required in the application form with the company seal.

Documents Required To Access The Employee Provident Fund Account

There are certain documents that need to be attested to access your app account. These are given as follows:-

Pan card
Driving license
Passport
Voter ID card
ESIC Id card
Aadhaar card
The post office or bank passbooks
Educational certificates
Phone electricity bill or water bill
Birth or death certificate issued by the registrar

Online Method For Change Name In EPFO In India

The name in the pdf account can be changed by following some simple steps. If you want to make corrections to your details or name the steps you need to follow are listed as follows-

Open the UAN portal.
Log in to your app account with the help of your user ID and password.
Then click on the modify section and click the option ‘Modify basic details to proceed.
A page will appear containing details and the option to apply for correction or make changes in details.
Enter the correct name as per the Aadhaar card on the ‘request change’ option.
Next, click on the update button.
As soon as you click update, you will receive a notification stating ‘pending approval by the employer.’
You need to contact your employer to get your request for a name change.
After the approval of the employer, the EPF office will make the desired change to your name within 30 days of your request.

Procedure To Change The Credentials Offline

Here are the steps you need to follow to change the name offline:-

Step 1- Fill out the application form with all the necessary information.

Step 2– Sign the filled form

Step 3- Obtain the signature of your employer and the company seal on the form.

Step 4- The supporting documents must be attested.

Step 5- Fill out the application form and submit it to the employer with the required documents.

Step 6- The EPFO office will then receive the application from your employer.

EPF Name Change Rules

The name change in the employee Provident fund account cannot be made solely. An employee Provident fund account correction requires a joint application form from you and your employer.

The documents listed above only act as identity proof and are allowed to be submitted to make the desired change in your name.

Documents Required For Successful EPF Money Withdrawal

To withdraw the money, you must have adequate documents with you, which are:-

Two revenue stamps
Aadhaar card
Pan card
Voter ID card
A valid bank account statement
A canceled bank cheque.

Issues Caused By Errors In The Employee Provident Fund Detail

The details must be accurate to avoid any complication at the time of EPF amount withdrawal. Your claim will be verified with the information you provided when you registered for your employee Provident Fund, and if the information is not accurate, your claim will be rejected. If you have applied for money, you won’t get it. So in order to avoid this complication, it is necessary that correct details are provided and entered into the EPF account.

The issues that can be caused by incorrect data in the EPF details are as follows:-

Any incorrect or misspelled data entry during the registration in the EPF account can lead to the rejection of the EPF amount withdrawal application, and you will not get your money.
You should provide the nominee’s details. If you forget to provide the nominee details, it can also create complications while applying for amount withdrawal can lead to the rejection of the application of money.
In the epic account, you should include the date on which you joined the company, as that information is required to calculate EPS pensions and EPFO contributions.

It is essential that these details be provided in order to determine whether or not the withdrawal amount is taxable.

The name and surname of their husband is often taken up by women after marriage, or people change their names or surnames due to reasons such as remarriage, divorce, dissatisfaction with their names, etc. If there is any valid reason like this, you have to inform and take steps to change your details in the pdf account to avoid any complications in withdrawing the pf amount.

Conclusion

It is necessary to ensure that correct details are entered in the pdf account to avoid any kind of complication and struggle when withdrawing the EPF amount because any mismatch of the claim and the details in your account can lead to the rejection of your application. You will not be provided with the amount that you have applied for. So, if there are any mistakes, you can follow some simple steps to change the details in the pdf account. There are both online and offline procedures through which you can change your name or update your details in the EPF account.

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Frequently Asked Questions

Q1) Can I change my name in the employer Provident fund account by following the online procedure?

If any of your details, like name, or date of birth, need to be corrected in the EPF account, then you should take the necessary steps to change the name in the EPF account. Online and offline procedures exist to change your name in the EPF account. If you want to change your name online, you have to go to the official website of EPFO or the Employees Provident Fund organization.

Q2) Can I change my father’s name in the EPF account?

To change your father’s name in the employer Provident fund account, you are required to provide a joint declaration form from both your and your employer’s sides.

Q3) What if the employer does not approve KYC?

In case your employer is not approving your KYC details, then you can approach the administration or the human resources department with the request to update the KYC details. If this process takes time, you can also go to the higher authority of the organization. If this also does not work, that is, no one is taking action on your request, then you can also approach the EPF grievance.

Q4) What documents must be submitted for correction in the father’s name in the employee Provident fund organization?

The following documents must be submitted to change the father’s name in the EPF account.

Pan card
Voter ID card
Passport
Driving license and,
Aadhaar card

Q5) How can I know my UAN member’s name?

To know your UAN member’s name, visit the UAN member portal. The web address of the portal is provided below-

Click here to go to the UAN portal, and then click on the ‘Know your UAN’ area and enter the mobile number that you have registered and the captcha displayed on the page.