The encumbrance certificate is a mandatory document used in property transactions as an evidence of free title/ownership. ... And encumbrance certificate (EC) ensures that there is a complete ownership of the property without any monetary or legal liability.
Importance of an Encumbrance Certificate
The encumbrance certificate is important for those applying for a home loan or obtaining a loan against property or when one wants to sell or buy a property. “Encumbrance” means that the liabilities created on a particular property, whereby it is held as a security for any debt of its owner, which has not been discharged as on date. An encumbrance certificate contains all the transactions registered relating to a particular property for a certain period (as required). These details also consist any claims or encumbrance on the property.
Government authorities and financial institutions like banks usually demand 10-15 years of encumbrance. However, you can also ask for up to 30 years encumbrance certificate to be checked. If you still have doubts, you can take a Possession Certificate of the ownership of the particular land, which is available from the village office.
What is Form no. 15 & 16?
The encumbrance certificate is issued in Form No. 15 and 16. If the property does not have any encumbrance during the said period, Form 16 will be issued i.e., certificate of Nil Encumbrance. If the property has any encumbrance registered during the said period, then form No. 15 will be issued. The certificate in form 15 reveals the documents registered with respect to the property, nature of the encumbrance such as gift, partition, lease and mortgage, the parties involved, the registered number of the document and other details in a date-wise manner.
Note that, if you are asking an EC for a particular period, you will get the details only for that period and not more. The details will be given from the entries available in the register available with the sub-registrar.
How to obtain an EC?
Given below is the procedure to obtain an EC.
• First and foremost, download the Form 22. Affix it with Rs 2 non-judicial stamp and address to the Tahsildar, giving an attested copy of your residential address and the purpose for which the certificate is required.
• Provide the details of ownership such as correct survey number and place where the property is situated. It is very important that the period and full description of the property are mentioned clearly in the application.
• The requisite fee needs to be paid. The fee is to be paid according to the period of encumbrance. The encumbrance year commences from April 1st of a calendar and closes on March 31st, of the next calendar year. The EC is also usually provided in the regional language. An English translation may be obtained by paying an additional fee.
• The application should be submitted to the jurisdictional sub-registrar’s office, under which the property is registered.
The time taken to obtain an EC is usually 15-30 working days.
While an EC may give the details of the encumbrance on a property, there are certain documents that are exempt from being registered at the sub-registrar’s office. As such, these will not appear in the EC. Hence, it is advised that the buyer obtains both the EC and possession certificate as a proof of complete ownership of the property.
Format for Application to be filed to apply for an encumbrance certificate
(Name, Address, Contact number of the applicant)
The Registrar (Sub-registrar) Register (or sub-register) office,
Address: (to be filed as per the location of registrar’s office)
Dear Sir / Madam,
Sub: Application for Encumbrance Certificate (EC) of the Property
With reference to the subject mentioned above, I would like to apply for the Encumbrance Certificate (EC) for the following house property.
[State the property details, like full address as mentioned in the registration deed, measurement including East, West, South and North with identification of the nearby properties or ne]. I have filled the EC application form, a letter and required fees as per your office’s instruction and guidelines.
Kindly assist me to process the above detailed EC and furnish me two original copies of the same (you can even apply for just one copy as well).
Your's Truly, (Your Name and Contact detail - this letter has to be attached with the application form of EC).
(Note : Do not worry if you don’t have the complete details of the property. The officer will help you to fill in the details properly and completely.)
Tips: It is better to write application form in a simple manner at home and keep another blank white paper to modify at the Registered office if needed. It is also the best idea to get at least one copy of EC by paying nominal fee and take copies of the original later.