Change Name Of Central Government Employee – Getting a name requires a great deal of work and time for a common man. The process is the same for government employees, but the time can be saved, and the employee gets a birth certificate quicker than others. All you have to do is fill out a notarized affidavit, and you need to wait for a gazette notification. Once you get this notification, no one stops you, and you can get yourself a new name.

Also, the name-changing process in our nation, in two modes, is a very challenging job to do. We all know this process takes a lot of time and requires more procedures. Also, one major reason for getting late is because of our birth certificate, issued by the Government soon after their birth. Most importantly, when you compare it to all the other original certificates, the birth certificate is considered an important document that plays an important role in our day-to-day lives. You need to understand that the name certificate will work out in all the streaming domains, like job applications, applying to colleges, writing government exams, applying for interview jobs, etc.

If you have an idea for changing the original certificate name or have found any mistakes in your original certificates, you have to change it as soon as possible. In this blog, we will see some important steps and processes for changing names in the original certificates.

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Reason For Name Change Of Central Government Employees

There are plenty of reasons behind the name-changing process. The registrar only accepts a few reasons for the name-changing process. They include:-

Marriage – It is one of the phenomenal reasons behind every name change. There are many government employees, especially women, who change their surname according to their husbands names. For this reason, the change in name process can be done and accepted.
Divorce – If marriage is a strong reason for name changes, then divorce is another strong reason to change names for government employees. They change their father’s or husband’s surname.
Many employees change their names to get a new identity. When they change their name to a new one, they become popular, and if they are in a powerful position, they’ll change their name according to it to gain their position.
Astrology Reason – Many believe in Numerology and astrology and change their names for numerology and astrology purposes.
Spelling Error – Also, the name change process can be done when the name is misspelled in the original certificates; this is one of the most acceptable reasons for the change process.
If the officers don’t like their name, they can change it to a new one. This process can only occur once in their lifetime.

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Procedure For Change Name Of Central Government Employees

For changing the names of government employees, the following procedures will be applicable:-

The Department of Personnel Training (DoPT) issued an order regarding the name-changing process; all central government employees should follow the order, and then they need to change their names according to it.

DoPT order

Established in 1987 by the Government of India. The subject of the order is a name change for Government employees.

According to the order, the Ministry of Home Affairs made an amendment regarding name changes for central government employees. The Government has experienced these situations because of a few employees; therefore, they take them seriously and look at every employee.

So, the Government made a procedure to change the name of the Central Government Employee. The procedure includes:-

Mentioning the new name and the old name.
Mention a valid reason behind the new name and the old name.
A government employee needs to submit the deed form regarding a name change. In the form, they need to explain their reason for changing their old name.
After the deed form is signed, the employees are told to publish the name change in two newspapers. One newspaper should be regional, and the other should be an English newspaper. The employees are told to publish the news at their own expense.
They need to be published in the Gazette of India.
If the female employee wants to change her name due to marriage, then the employee must give a formal intimation to her authority. She needs to inform them about her marriage, and then she needs to request a deed form.
If the employee wants to add their husband’s surname to their name, then she must provide the particulars of her husband.

The procedure to change the name of female government employees is as follows:-

The changes are permitted when the female employees give the following details:-

The change in name can be accepted if the employee informs the appointment authorities regarding her marital status.
Later, she needs to write a formal letter regarding the name change.

These instructions are from the Ministry of Affairs regarding the name-changing process for central government employees.

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Documents Required For A Name Change Of Central Government Employees

The documents required for the employees to apply for a name change are as follows:-

The employees must submit attested copies of the deed form to the Government.
They have to submit the original copies of the published regional and English newspapers. Note that the published date must be mentioned in the newspapers.
In the deed form, the employees must submit three attested copies of their draft application form; in that form, they must add relevant original documents.
Also, copies of the originals and the employees attested passport-size photos must be added to the form.
The Matter of notifications and the Gazette notification should be taken as copies and attached to the letter.
The employee’s original Identity proofs and their original address proofs are needed to be attached as copies with the letter.
Also, the employees should submit the Declaration letter.
The employee’s self-declaration form and their deed form, along with their photocopy and signature, are required to complete the process.
Also, you must submit attested copies of your childhood or educational certificate as proof.
Submit copies of your original identity proofs, like your Aadhar card, PAN card, driving license, and voter ID, as additional proof.

Total Cost Estimated For The Entire Process

The employees are required to pay only to publish news in the newspaper, and they also need to pay for getting an affidavit or deed form.

So, they cost them around 900 to 1000 INR.

Newspaper ads range from ₹700 to ₹900; the cost depends on the newspaper company and varies from state to state in India. But for both newspapers, it costs you only around 700 to 900.

Also, it costs you only a small amount to get a deed form or notarized affidavit. A notarized affidavit should be only in a stamped paper-attached form, so you need to buy a Rs. 20 stamp paper for a notarized affidavit. It costs only around ₹20 to 50.

Therefore, for the entire process, it costs you around ₹ 1000 yen. Anyway, it is always advisable to keep extra money for yourself.

Who Can Fill Out The Deed Form And Submit It To The Officials?

Only central government employees working for the Government can fill out the deed form and change their names. The deed form should be filled out properly, and all the procedures mentioned above should be followed by the government employee. If all information is provided correctly, the Government gives them a new identity, and they change their name to a new one.

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Frequently Asked Questions (FAQ)

What are the actions and instructions expected by the ministry other than the employee’s ministry?

The ministries, like the Ministry of Agriculture, are updated with the name change, and the procedures are done according to it. The ministry instructed the relevant authorities regarding the name change, and now the relevant authorities are alert and have taken and stored the information.

Note that the information provided is only from the Ministry of Home Affairs, so once you complete the deed form, check it twice and look for mistakes.

What new procedures are updated to reflect the change in name for government employees?

The new procedures for changing names for government employees supersede the old order and amendment. But they mainly focus on new and old names.

The new procedures require that female employees provide details about their marital status to the application authority. They should apply their husband’s details to the service authority.

Is the name-changing process legal in India?

Yes, the name-changing process is completely legal in India.

Can the name-changing process be done online? Can we skip the affidavit part while changing names?

You can change your names on the original certificates in both online and offline modes. You must complete the affidavit part because you need to know that this is the basic and most important part of the name-changing process.

How much does it cost to change the name of a central government employee?

The cost is estimated at around 700–900 INR for the entire process, changing from state to state.