Name Change in Share Certificate in Gujarat - Rs.999

Are you looking for a way to name change in share certificate in Gujarat? You are on the right place. Here we will guide you how you can change name on your share certificate in Gujarat.

A person’s identity is defined by their name, which distinguishes them from the society in which they live. In Gujarat, one has to take certain steps in order to change the name on their share certificates. A few steps need to be followed for Name Change in Share Certificate in Gujarat.

What is share certificate?

A share certificate is a written legal document that is issued by the company and represents the number of shares held by an individual and the details of their registered ownership in the company. In a world that is speeding up with technology, such certificates are often issued digitally rather than physically. There is significant information a share certificate contains in Gujarat:

Number of shares owned.
Name and registration number of the company
The certificate number
Shareholder’s name and address
Amount paid for the shares

A loss or misplacement of such a document can bring upon great problems for a person, as his or her registered ownership will have no original sustainability or presence. At such times, the company understands what one is going through and issues duplicate share certificates.

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When a share certificate is lost, what should be done?

If a share certificate is lost or misplaced, shareholders should immediately notify the company.
You can send the company such information through email or a handwritten letter.
The information regarding the lost share certificate, such as the name, address, and share certificate number, must be mentioned.

Steps a company must take if share certificate is lost:

When the information reaches the company’s office, the transfer powers should be frozen immediately for approximately 30 days to prevent deceptive or illegal use.

Once the company is registered, the companies are responsible to guide the shareholders so that the identity of the shareholder is established by issuing duplicate shares.

Step-by-Step Guide to Obtain Duplicate Share Certificates in Gujarat

A duplicate share certificate can only be obtained by lodging a complaint with the police station and submitting the FIR (including the folio number, share certificate(s).

Execute Indemnity and Affidavit

You need to prepare an affidavit and an indemnity bond agreement. You should also notarize the affidavit and surety bond. Notaries should affix notarial stamps to affidavits, along with their seals and registration numbers.

Stamp Paper

A Registered Shareholder must purchase Stamp Paper in his or her name only.

Questionnaire Form

Applicants who lose their original certificates must fill out a questionnaire form provided by the Company or Registrar.

Surety Form

You will need a Surety Form and his proof of identity, such as a Pan Card, duly attested by a Notary Public.

Supporting documents

Documents supporting the surety like pay slips, salary certificates or new assessment orders passed by the IRS or proposed valuation reports issued by the revenue authorities.

Full Name & Address

This form should be filled out by the same person who signed as surety on the indemnity bond, with the surety’s full name, address, and signature.

PAN Card

Self Attested copy of PAN Card.

Send your application by Registered Post to the company or the registrar with the above-mentioned documents. The covering letter should include your telephone number or mobile phone number/email address.

Upon obtaining all the required documentation, the Company/Registrar will issue duplicate share certificates. Certificates issued in duplicate shall be marked “Duplicate Share Certificate”

Duplicate Share Certificates should be handed over to the Registrar immediately if you find your originals later on.

Documents Required for Name Change in Share Certificate Gujarat

Documents required for Name Change in Society Share Certificate Gujarat

In Gujarat, the following documents are required to change the name on a share certificate:

Affidavit for Change of Name

The shareholders need to specify their reasons in detail as to what made them come up with such a decision. This gives the authorities a sense of the logic behind such a hectic legal process.

An affidavit

An affidavit has to contain all the relevant reasons for changing the name, be signed by the shareholder or the applicant, and be duly attested by the judicial magistrate or a notary.

Attested copies of the gazette notification or the certificate of marriage.

Gazette notification is more like advertising or publishing one’s new name in the local newspapers. Even the marriage certificates issued by legal authorities work in such a place.

Self-attested copy of PAN card

A self-signed copy of one’s PAN card.

Self-attested copies of address proof duly notarized

A self-signed set of documents that specify one’s address proof, such as an Aadhaar card or driving license.

Original share certificate

The picture, or if it is not lost, the original share certificate, has to be sent to the authorities.

How to Get a Gazette Notification in Gujarat?

An affidavit has to be prepared on Rs. 50/- stamp paper and has to be notarized by the local notary public of the state, including the main reason behind such name changes in the certificate.

A notice about the name change must be published in two newspapers, one in English and one in the local language.

One has to visit the department of publication with their important self-attested documents, such as their copy of their PAN card, address proof, and two passport-size photos.

The department has to be paid an amount of approximately Rs. 1000 for printing the change in one’s name in the gazette.

Reasons for Name Change in Share Certificate in Gujarat?

It is common for Indian shareholders to Name Change in Share Certificate in Gujarat for a variety of reasons. Such a thing can be done for professional reasons or because of a great belief in spirituality.

Any person can do the change of name on the share certificate in Gujarat without even having a proper reason, as it is totally their own decision.

The following are some of the reasons for changing the name on the share certificate:

Change of religion

When an individual opts to leave his or her particular religion or converts into a person of some other religion, they often tend to change their name so that it sounds like the community they have shifted into.

Divorce

When two people divorce, their names may change. After a legal divorce, women frequently adopt their husband’s surname and replace it with their own.

A person dissatisfied with their given name

There are times when a person dislikes their own name because it is a common name, has a very erroneous meaning, or sounds strange.

Widow’s marriage:

When a woman decides to go for another marriage after the death of her first husband, it often happens that she tends to take up the surname of her new husband.

Numerology and astrological reasons:

People in Gujarat are very business-minded and spiritual. A person who has a fine knowledge of astrology or numerology can suggest that a person add or remove any initials from their name so that it can help them gain benevolence in the future.

Gender change:

One of the most controversial or debatable topics is gender change, which is actually one of the major reasons for changing one’s name on a share certificate, as an individual can have a vast difference between his or her previous name and their current name.

Child adoption:

At times, people adopt children from orphanages so that they can show their love and affection to the child. But the child will not only receive these things but will also receive the name of the people who adopted him or her.

Procedure of Name Change in Share Certificate Gujarat

Step by Step Procedure to Name Change in Share Certificate in Gujarat

The four major steps for changing the name on a share certificate in Gujarat are as follows:

The steps that are discussed in detail below are as follows:

Affidavit was required for name change.

Newspaper publishing.

The publication of the name change in India’s official gazette.

Application for change of name on share certificate

STEP 1: Affidavit required for name change

If a person wishes to change their name on their share certificate, they must first prepare and file an affidavit for name change with the local notary. The affidavit must contain information regarding the old and new names and primarily also contain the major reason for the change of name, along with some other details of the applicant, such as one’s address, father’s or husband’s name, age proof, etc.

Step 2: Newspaper publishing

When done with the primary step, one has to now reach the next step of publishing this in a newspaper. An individual has to get this published in one of the vernacular language newspapers and in an English newspaper.

There are some crucial points to add in the newspaper publication:

New name of shareholder or applicant

Old name of shareholder or applicant

Date of name change

Address of the shareholder or applicant

Moreover, an important thing to remember is that before publishing in the newspaper, one should often review all the details so that no wrong information is entered and the process can run smoothly and move to its next part.

Step 3: Publication of the name change in India’s official gazette.

Next, the name change needs to be published in the official gazette of India. This is to be done by sending an application along with the details of the demand draft fee structure and the necessary documents.

The details that have to be sent to the department of publication are as follows:

The affidavit of change of name, which is to be notarized

If the person is a foreigner, then one has to submit the documents to the Indian embassy or high commission for attesting.
Hard copy of the newspaper publication.
The change of name hard copy form must be filled out in accordance with the format provided.
One has to maintain a soft copy of this. This could be on CD.

According to the ministry of home affairs, individuals working for the government must complete the deed for a name change.

A demand draft of Rs. 1100 in major and Rs. 1700 in minor has to be drawn for the controller of publications in Delhi.

Step 4: Application for change of name on share certificate

There are two cases that occur here. One is when the shares are in physical form, and the other is when the shares are in demat form.

FAQs: frequently asked questions

Is the process of changing names a legal activity?

Yes, it is possible to change one’s name on share certificates in Gujarat, and it is a completely legal process.

Can the name of a minor be changed?

Yes, in Gujarat, it’s possible to change the name of a minor.

What could be the reason for a name change on a share certificate?

The possible reasons can be a marriage, a religious conversion, a divorce, etc.

What are the documents needed to change the name of an individual on the share certificate?

The various documents have already been mentioned in the article above.

Legal process to Name Change in Share Certificate in Gujarat