Complete Guide to Gazette Name Change Procedure in Punjab
Are you from Punjab and facing issues with your official legal documents due to an incorrect name or a mismatched name? Then you are at the right doorstep. Many people in Punjab face the same problem, which could be due to marriage, divorce, spelling mistakes, or any other personal reason.
In this step-by-step guide on the gazette name change procedure in Punjab, I will teach you how you can easily apply for the gazette name change process in Punjab and correct or change your name in your official legal documents.
In this complete guide to name change in Punjab, I will also help you prepare all the necessary documents required, such as the affidavit of name change in Punjab. So let YourDoorStep be your guide to help you apply for a Gazette name change procedure in Punjab, and legally change your name.
Why is Gazette Notification Necessary for Name Change in Punjab?
Gazette notification is mandatory and a legal requirement to legally apply for a name change in Punjab. The gazette notification is an important document that legally serves as proof of your name change or new name once it’s published in the official gazette of India.
- The gazette notification of name change in Punjab ensures your new name or name change is legally and officially recognised by all the government and private institutions such as banks, Aadhaar & PAN office, and passport authorities.
- Many people in Punjab apply for an affidavit of name change in Punjab to legally update or change their name, but what they do not know is that an affidavit of name change in Punjab only provides a temporary solution to their name change request and is only valid for just 3 months.
- Therefore, it’s advised to apply for a gazette notification for a name change in Punjab, as a gazette notification is the permanent solution for your name change request.
- In case you are in urgent need of a name change in Punjab and do not have time to follow through with the entire gazette name change procedure in Punjab, you can contact YourDoorStep.
- YourDoorStep is your trusted and reliable gazette name change consultant in Punjab who can help you legally apply for gazette name change in Punjab and change your name in your official legal documents.
- When applying through YourDoorStep, you don’t have to worry about anything, as from preparing the affidavit of name change in Punjab to publishing the name change ad in Punjab’s newspapers, YourDoorStep handles it all.
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Eligibility Criteria for Gazette Name Change Procedure in Punjab
Let’s understand the eligibility criteria to check who can apply for the gazette name change procedure in Punjab:
- Indian Citizenship: Only Indian citizens can apply for a Gazette name change.
- Minimum Age: You must be at least 18 years old. For minors, the parent or guardian can apply.
- No Criminal Record: The applicant must not have any pending legal cases or convictions.
- Valid Reason: The reason for the name change should be legally acceptable, such as:
- Post Marriage or post-divorce: This is for people who have recently married or divorced.
- Religious conversion or numerological reasons
- Correction in official documents (spelling mistakes)
- Gender transition
- Adoption or legal guardianship
- Personal or professional preference
Document Required for Name Change Procedure in Punjab (Gazette)
Here’s a complete list of the documents required for gazette name change procedure in Punjab:
1. Notarized Affidavit For Gazette Name Change Process in Punjab
An affidavit of name change in Punjab is a legal document that you will be required to get started with your name change process. Make sure your name change affidavit in Punjab clearly states your:
- Old name
- New name
- Reason for change: Marriage, Divorce or personal reasons.
Once done, make sure to get it notarized by the public notary to make it legally valid and admissible at the gazette office in Punjab.
2. Identity Proof For Gazette Name Change Process in Punjab
Here’s a list of the documents that you can use to confirm your identity when applying for gazette name change process in Punjab:
- Aadhaar Card
- Passport
- Voter ID
3. Address Proof For Gazette Name Change Process in Punjab
Here’s a list of the documents that you can use as your address proof when applying for a gazette name change in Punjab:
- Electricity/Water Bill
- Rent Agreement
- Ration Card
- Bank Passbook, or any other government-issued document.
4. Newspaper Advertisement For Gazette Name Change Procedure in Punjab
It is mandatory to publish the name change advertisement in at least two local newspapers in Punjab:
- One in the regional or local language of the Punjab (Punjabi)newspaper
- One in English for wider reach
Your newspaper name change advertisement in Punjab should clearly states your:
- Old name
- New name
- Affidavit date
- And your address
5. Digital Copy (CD or Pen Drive) For Gazette Name Change in Punjab
A soft copy of all documents, along with your name change affidavit in Punjab and newspaper ads, is also required by the Department of Publication, including a typed application and your signature.
6. Additional Documents You May Require For Gazette Name Change in Punjab
Here’s a list of some of the additional documents that you may require for gazette name change procedure in Punjab:
- Marriage Certificate (for post-marriage name change)
- Divorce Decree (if applicable)
- Birth Certificate (for minors)
- Adoption or Guardianship Deed
Step-by-Step Guide to Gazette Name Change Procedure in Punjab
Here’s a step-by-step guide on how to apply for the gazette name change process in Punjab to legally change your name:
Step 1: Create a Notarized Affidavit For Name Change in Punjab
The first document that you will be going to need to apply for the gazette name change process is an affidavit of name change. The affidavit of name change must state your:
- Your old and new name
- Valid reason for change
- Full address and date
Make sure to get it notarised by a notary public to legally validate your affidavit of name change.
Step 2: Publish Newspaper Advertisements For Name Change in Punjab
Next, you will need to publish a name change ad in at least two local newspapers in Punjab for public notice:
- One in the local or regional language of Punjab (Punjabi or Hindi) newspaper
- One English newspaper
Your newspaper name change advertisement must include:
- Your old name
- New Name
- Valid reason for the name change
- Date of affidavit
Step 3: Submit the Name Change Application to Gazette Office in Punjab
Once you have collected or prepared all the necessary documents required for the gazette name change procedure, visit the nearest gazette office in Punjab to obtain the gazette name change application form in Punjab.
Fill out the Gazette name change application form in Punjab with the necessary details and attach all the required documents, including the affidavit of name change, newspaper ad, etc.
Once you have filled out the Gazette name change application form in Punjab, submit your completed name change application form to the Department of Publication or to the nearest Gazette office in Punjab.
Your application for name change in Punjab must include documents such as:
- Notarized affidavit
- Newspaper cuttings
- Identity and address proofs
- Duly filled application form
- Soft copies of documents on a CD
Step 4: Review and Verification Of Your Gazette Name Change Application in Punjab
Once you have submitted the name change application form at the gazette office in Punjab, your application will undergo a verification process. Once the officials at the gazette office have verified your application along with the submitted documents, your application for gazette name change in Punjab will be approved.
The verification process may take up to 35 to 50 days, so make sure you keep following up with the concerned authorities or staff to stay updated with the progress of your gazette name change application in Punjab.
Step 5: Gazette Publication in Punjab Post Approval
Once your name change or new name is published in the official gazette of India, you will receive your gazette notification. This notification will now serve as legal proof of your name change or new name, making sure your new name is officially recognised by both private and government authorities.
What to Do After Publication of Gazette Notification in Punjab?
Once your new name is published in the official Gazette of India and once you have received your gazette notification, it’s time to update all of your official legal documents with your new name. Here’s a checklist of the documents that you must update with your new name post-gazette notification:
- Aadhaar Card
- Passport
- PAN Card
- Bank Account
- Driving License
- Voter ID
- Employment Records
- School/College Documents
All you need is your gazette notification as legal proof of your name change to make changes in your other official legal documents.
How to Apply Online For Gazette Name Change Procedure in Punjab?
Here’s a step-by-step guide on how to apply online for gazette name change process in Punjab:
- Visit the official website to apply for an online gazette name change in the Punjab process.
- Once on the official portal, search for the online application for name change in Punjab.
- Download and fill out the application form with the correct and necessary details.
- Upload the digitally scanned copies of all the required documents, such as the affidavit, ID/address proofs, newspaper ads, and photo.
- Pay the required Gazette fee online to complete the online gazette name change in the Punjab application submission process.
- Track your application status via the portal.
Common Reasons for Name Change in Punjab Gazette
Here are some of the most common reasons for the gazette name change procedure in Punjab:
- Marriage or Divorce
- Gender Transition
- Religious Conversion
- Adoption of a new name based on numerology
- Correcting spelling or typographical mistakes
- Reverting to maiden name
- Simplifying or shortening a long name
Gazette Name Change Cost in Punjab
Here’s a cost breakdown for the Gazette name change procedure in Punjab:
| Service | Estimated Cost |
| Notarized Affidavit | ₹200 – ₹500 |
| Newspaper Advertisements | ₹1000 – ₹3000 |
| Gazette Notification Fee | ₹1100 – ₹1700 |
| Total Estimated Cost | ₹3000 – ₹5000 approx. |
Mistakes to Avoid During the Name Change Process
- Incorrect or mismatched details in the affidavit
- Skipping the newspaper publication step
- Incomplete or wrongly filled application form
- Not attaching the required documents or a digital copy
- Submitting without a fee or a signature
Avoiding these mistakes will ensure smooth processing without rejections or delays.
Some Extra Details Related to Gazette Name Change Procedure in Punjab
Reasons Leading To Name Change In Punjab
There are multiple reasons which can lead to a need for initiating the process of name change. It is suggested to make the required changes as soon as possible to avoid any uncertainties in the future.
Reasons leading to the need for a name change procedure in Punjab are provided as follows:-
- Dissatisfaction with the name
- The initial name is missing or not expanded properly.
- Name mismatch in identity documents
- Need to change the name of a woman after marriage to take up the name or surname of her husband.
- Remarriage
- Divorce
- Various numerological reasons
- Astrological reasons leading to the name change
- Change of religion
- Change in gender.
- Name change of a minor child
- Adoption of a child
- Changing the name to be adaptable to approach a certain profession like movies, singing, etc.
- Spelling mistakes in the name
- Middle or last name missing.
Read More: – Name Change In Birth Certificate In Delhi
Essential Documents Required For Name Change Procedure In Punjab
In order to initiate the process of legal name change procedure in Punjab, a certain set of essential documents need to be submitted for the verification process, after which required amendments would be made.
- Residential proof – This includes electricity bill, water bill, and rent agreement
- A passport-size photograph must be attested along with a significant set of documents.
- Marriage certificate (optional)
- Name change affidavit (optional)
- Divorce papers (optional )
- I’d proof
- If the child is a minor, then provide a birth certificate
- New name/updated name of the applicant
Procedure To Apply For A Legal Name Change Process In Punjab
1. Affidavit Submission
An affidavit is an essential document that has to be prepared with the assistance of a local notary officer who will help you mention your old name, new name, and the reason for the name change. After preparing the affidavit systematically on plain stamp paper, it is required to be signed by two witnesses. This means that 2 people must sign the affidavit, and one of the 2 witnesses must be a gazette officer.
The valid reasons should be stated in the affidavit, which can include marriage, spelling mistakes in the name, astrological reasons, etc.
If a woman who is married wishes to make amendments to her name or surname to take up the name of her husband’s initials, then the following information has to be added-
Provide the old name along with your current address and your father’s name.
- New name
- Husband’s name
- Date of marriage
2. Newspaper Advertisement
Make an ad in 2 newspapers, one in the local newspaper, Hindi, and the other in a national newspaper, English.
After the affidavit submission, the newspaper advertisement comes into play in which the applicant is required to publish the name change notification in 2 newspapers. One in a local newspaper and the other in a national newspaper.
3. Gazette Notification
To make a name change to Gazette Notification Punjab, you must carry the required documents to the office because it can be asked for at any time.
For further process, a notification of name change should be published in the Indian government gazette or the state gazette in which you reside.
You have to get your name change notification published in your state’s official gazette. For this, you have to visit your local government press or the department that publishes the name change notification in the gazette.
The officer will guide you through the further process in which you have to fill out the required form and update the details then and there.
4. Provider Old ID Proof
You must provide your old ID proof, like an Aadhaar card, voter ID, PAN card, etc.
Fees and Charges Involved in Name Change Procedure In Punjab
In order to get your name change gazette notification, Punjab, a specific amount of fee has to be paid for the procedure of legal name change.
Following is the government fee structure for the procedure of legal name change in Punjab:-
Government standard fees for adults
=>The standard fees for adults range from ₹1300 to ₹1500
Government tatkal fees
=>The Tatkal fees for minors range from 1000 rupees to 1300 rupees.
The total fee charges will cost you around INR 3000 to change your name legally in Punjab.
A bifurcation of the fees is provided below for your reference:-
- For affidavit – INR 20 stamp paper
- For notary charges – INR 200
- For a CD, it will cost you around INR 50.
- For the gazette notification, the required amount would be around INR 1500.
Where Is The Name Change Gazette Office Located In Punjab
The government gazette office in Punjab is located at civil lines, Punjab 110054.
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Conclusion
Name change Gazette notification Punjab procedure can be carried out by following simple steps, which include affidavit submission, making an advertisement in the newspaper, and gazette notification.
Name change notification Punjab procedure is a step involved in the legal name change procedure in which the applicant who is deciding to change their name is required to visit the local government press or the concerned department that publishes the gazette notification where the applicant has to fill the required form after which they would be detailed about the further process. The name change gazette notification in Punjab takes about 30 to 45 days to print the name change notification in the state’s gazette because it includes a lot of formalities like verification of documents by the concerned officer and approval for the same.
After making the needed amendments in the name, the certificate or the document would be delivered to the applicant’s postal address they have provided by filling out the form. If the person has chosen for in-person delivery mode, then the certificate has to be collected by the person themselves, or else they can also send a trustworthy person with the needed authorization to collect the amended document on their behalf.
Frequently Asked Questions (FAQ)
Q1. How can I change my name in the gazette in Punjab?
For name change Gazette notification Punjab there are some easy steps to apply for the same, which are:-
- Prepare the name change affidavit.
- Publish the name change advertisement in the newspaper.
- Give a gazette notification for the name change
- Provider old ID proofs
- Provide digital signature CD
Q2. How can I publish my name in the gazette?
To publish your name in the state’s gazette, you have to visit the local press or the department that publishes the name change notification in the gazette. Then you have to fill out a form and pay the required fees, after which you will be guided through the further process.
Q3. How much time does it take to publish a notification in a gazette?
The time duration taken for publishing name change notifications in the gazette generally takes 30 – 45 days in general.
This is because it involves a lot of formalities as verification is required, and then approval is done, so a time period of roughly one month is a must for this process to complete.
Q4. What is the fee for a name change in the Gazette of India?
The fee for publishing a notification in the gazette for a name change ranges from 700 rupees to 1500 rupees.
Q5. Why is gazette notification required?
In order to publish a gazette notification, the person is required to visit the government press or the department that publishes the notification for the name change. Publishing the gazette notification is essential because it is a legal necessity by which the documents that you have submitted are verified. These official documents come into force and enter the public domain.
Q6. What is the power of a gazetted officer?
The power of the gazette officer is more like a responsibility for the officer. The responsibility of the gazette officer includes verifying the documents for various purposes like financial purposes, industrial reasons, immigration reasons, and other such purposes.
