Change Your Name in Share Certificate Chandigarh: A Share Certificate is proof of your ownership of a company’s share. Thus, all the information written on it must be correct and true. If you are a resident of Chandigarh and are also facing the problem of having a name difference in your legal documents and share certificate in Chandigarh, then you have come to the right place.

In this article, we will discuss how to change the name on a share certificate in Chandigarh and which documents you’ll need. We will also tell you why it is essential and if you are eligible for the change.

If you find the name change process difficult, you can contact us. Our name change agency is the best in Chandigarh. Please get in touch with us.

Eligibility for Name Change in Share Certificate in Chandigarh

The Person should be a citizen of Chandigarh. In the city, they should have a permanent address.
They also need valid Government Id Proof showing their Chandigarh residency.
They should have a valid reason to change the name
In the case of a Minor- one parent would be required to visit the government office with the child.

Reason For Change Name in share certificate in Chandigarh

When all your legal documents do not have the same name, and there is a spelling mistake. That’s why, to avoid confusion, people apply for name change in the Share certificate Chandigarh.
People coming out as Transgender and wishing to live their identity as that only can change their name in the share certificate.
It is common in Chandigarh to change one’s surname to match the husband’s, so a name change can be done.
Similarly, after going through a divorce, many people change their names.
After adoption, The name of the child can be changed to reflect their status as a new family member.
Other reasons include- cultural reasons, personal preferences, or religious reasons.

What is a Share Certificate?

Indian shares have become a preferred investment avenue for long-term investors or investors looking to trade daily. As investing technologies have advanced and digital trading platforms have emerged, the trading volume has increased unprecedentedly.

Increasing trading volume also reminds the company issuing the shares to keep track of its shareholders since they are part-owners of the stock company. Companies issue share certificates to keep track of shareholders, as investors buy and sell shares frequently.

Documents required for Name Change share certificate in Chandigarh

Identification proof: To change your name in Share Certificate Chandigarh, You must first have an identity proof showing your new name. For identity proof, you can use the following documents-

Aadhaar card/ number
PAN card/number
Driving License
Voter ID
Passport etc.

An Affidavit: This is the legal document that you would have to get issued when you are going through the procedure of legally changing your name. It will contain information like-

Applicant’s old name
Applicant’s new name
The reason for a name change

Chandigarh Gazette Notification: A gazette is a government notification area where your notification of name change would have been published. A copy of that notification is required.

Marriage/Divorce proof: If the reason for the name change in the share certificate Chandigarh is due to marriage or Divorce, Then a copy of them will be necessary.

Address Proof: An address proof also has to be submitted. It should have your new name written and should be at most 3 months old. For address proof, you can use documents like-

Bank Statement
Water Bill
Electricity Bill
Gas Bill etc.

Before you go on to change your name in a Share Certificate of Chandigarh, make sure you prepare all the documents mentioned above in both hard/soft copies to avoid unnecessary delay.

Documents like self-attested passport-size photos, Birth Certificates, and A demand draft may also be required, depending on the company.

Procedure to Name Change share certificate in Chandigarh

With digitalization, share certificates are rarely issued in a physical form. But that does not mean they have ceased to exist. Thus there are two different methods of changing your name in Share Certificate Chandigarh.

If your Share certificate is in a digital form.
If your Share certificate is in a Physical form.

Process of changing the name in the digital Share certificate in Chandigarh

To change your name, follow the below-mentioned steps-

Step1. Check on the website of the depository participant and get the application form that needs to be filled out to change the name in the share certificate Chandigarh.

Step2. Submit the necessary documents & proofs required. (They are mentioned above.)

Step3. Submit the application after checking it once.

Step4. Check the status of your request in 2-3 weeks.

Process of changing the name in the physical Share certificate in Chandigarh

The following procedure needs to be followed if the share certificate is in physical form-

Step 1. A request letter must be sent to the company, the company’s registrar, and the Share Transfer Agent (STA). The request letter must contain these details – a) your old name, b) your new name, and c) Reason why you want to change the name.

Step 2. With the request letter needs to be attached, copies of proof of the name change-

Aadhar/ PAN
Affidavit,
Gazette notification, etc.

Step 3. Also, include a copy of the original share certificate and the letter.

Step 4. Sign the letter and send it to the company’s RTA.

Step 5. You should take extra care of the proof of dispatch, such as the speed post receipt or courier acknowledgment.

Step 6. After 2-3 weeks, check with the company about the status of your request.

Step 7. In case of any queries, provide all the necessary documents the company requires at the earliest.

Benefits Of Name Change in Share Certificate in Chandigarh

A share certificate is a document that can be used in many places as proof, and thus it is important to update it if you have changed your name for some reason. A few of the benefits of legally changing the name in Share Certificate Chandigarh are-

Your legal documents and the share certificate will have the same spelling of the name, which will avoid any future identification problems.
If you want to transfer your shares to a family member or sell them outside, the process becomes easier and clearer.
Any potential for theft and fraud is vanquished, which shows your goodwill towards both the shareholders and the company.

That’s why updating your name in the Share Certificate in Chandigarh becomes essential to get-., accurate records, legal compliance, identity verification, and banking and financial transactions.

Why do you need a Share Certificate?

As mentioned above, A share certificate is a legal document used as proof of a person’s Ownership of a company’s share. It contains all the Information regarding the owner, Number of shares, and which company the shares belong to.

To be recognized as a company shareholder, It is essential to possess a share certificate. The share certificate is essential for the transfer or sale of shares. A share certificate can also be used for proof in certain business situations.

Who Can Apply for a Name Change in Share Certificate in Chandigarh?

For a name change in Share Certificate Chandigarh, not everyone can just up and go to change a person’s name in the share certificate. People allowed changing the name in the share certificate Chandigarh are-

The Person who requires the name Change
Their Spouse
A Family Member of the person, in case they are incapable or a minor.

Correct Information on Share certificates is essential to avoid future headaches and main goodwill among other shareholders. I hope this article helped you understand that and also helped you understand the process and documents required to help you change your name in the share certificate in Chandigarh.

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Frequently Asked Questions – (FAQ)

Q. Can a Share Certificate have 2 names?

Ans. Yes, Share certificates can be changed into a joint account and have 2 owners of shares.

Q. Is a share certificate proof of Ownership?

Ans. Yes, a share certificate is legal proof of ownership of shares owned by an individual.

Q. Can you get a duplicate share Certificate?

Ans. If the original share certificate is lost or misplaced and cannot be found, a duplicate share certificate can be issued for a very minimal amount.

Q. Who signs the Share Certificate?

Ans. A share certificate should have the signature of 2 directors of the company or 1 director and a secretary.