HP Board Name Correction Online: Class 10th and 12th mark sheets are important as they assist students in Himachal Pradesh to find work and job opportunities. Sometimes, a mark sheet contains an error; in this case, you should correct it. This article will guide you through the HP Board Name Correction Online process.

Various reasons can lead to a need for name correction in the HP board mark sheet. Certain essential documents must be submitted, and a proper procedure must be followed.

To legally change your name, you must submit an affidavit, publish an advertisement in the newspaper, and notify the Gazette.

Reasons For Name Change In HP Board Mark Sheet

Remarriage
Divorce
Spelling errors in the mark sheet
Wrong entry in the official records
Astrological reasons
Numerological reasons
Child Adoption
Change of religion
Change in gender
Error in the birth certificate
For other official purposes

Read More:- Name change in SDMC birth certificate

Documents Required To HP Board Name Correction Online

Documents are an essential part of the process of name correction. Proper documents need to be attested before submitting them to the concerned authorities.

The required documents that need to be submitted are provided as follows:-

Application form
The affidavit was prepared in a systematic format and prescribed on stamp paper.
Passport-size photograph of the applicant.
A declaration or certificate written by the applicant.
Aadhaar card
Mark sheet
Certificate of SLC examination (original copy ), admission card. Take a Xerox copy of each one with you.
Admit card (original), mark sheet, and certificate must be attested. Also, take one Xerox copy of each with you.
Deputy commissioners should issue legal wife certificates and residential certificates. These documents would be needed for only those women who want to change their name, and the name change needed to be reflected in the certificate of HSLC examination.
The applicable correction fee.

Procedure To Apply For Name Correction In Himachal Pradesh Board

If students find mistakes in the mark sheets, then they are eligible to apply for the name correction in the HP board. For this, they are required to follow a systematic procedure as described below:-

To make name corrections or to update the details in the higher secondary education mark sheet, the applicant who found an error shall go to their respective state education board, which is the Himachal Pradesh Board of school education.

The student then has to initiate the process to change the name or correct the name in the mark sheet in case an incorrect name has been recorded.

The correction can be made if there is a mistake in the following:-

Candidate’s name
Student’s mother’s name
Student’s father’s name
Correction in other details like the correction in caste SC/ST/OBC or general, date of birth, gender of the student, roll number of the student, passing year, and residential address of the candidate.

What First Step Should A Student Follow If Found An Error In The Mark Sheet?

Applying in person through school:-

If the student finds the need for correction in the HP board mark sheet, they should reach out directly to the school or institution where they have given the examination.
The teacher will guide the student through the process, where they have to fill up an application form by taking it from the respective office of the institution or write it down on an A4 size sheet as advised.
The applicant should fill out the application form appropriately in the prescribed form and should fill up all the necessary details.
The Gazette notification copies have to be submitted to the institution.
The application you have filled up will be signed and sealed by the headmaster/headmistress or head of the institution. Afterward, it would be processed further and sent to the concerned state education board by the school, that is, the Himachal Pradesh Board of school education.
The signed copy of the documents will be returned to the candidate for reference.
The department will process your submitted application, then the application will be verified or scrutinized, and a corrected document will be prepared.
If you have applied for postal delivery of the corrected document, it will be delivered to you at the provided address, and the postal charge shall be paid separately.
If you chose the in-person delivery mode, you would be informed about the corrected certificate, and then you would have to collect it. You must carry the letter received from the Himachal Pradesh education board because it would be required to collect the corrected document. You can also send any trustworthy person authorized to collect your corrected document.

Legal Name Change Procedure In Himachal Pradesh

Before initiating the name correction process in the Himachal Pradesh board, you must legally change your name if the reason for the name change is valid.

You have to follow a three-step procedure for name change in the Himachal Pradesh board mark sheet. This procedure includes the following:-

Step 1- Affidavit Submission

Affidavits are the first and most crucial step in initiating the name correction process. A notary officer should assist you in preparing the affidavit. You must provide your old and new names, as well as the reason for the name change, as well as relevant information about your husband or father’s name, your age, and your address.

Step 2- Newspaper Advertisement

After preparing an affidavit, the next step an individual has to follow for the legal name change is to publish an advertisement in two newspapers.

The news of your name change must be published primarily in two local newspapers. Advertisements should be made in two different newspapers, one in a local Hindi newspaper and one in an English national newspaper.

You must provide the following information while giving details to the authority for publishing your news in an advertisement:-

The old name of the applicant.
The new name of the applicant.
Date of preparation of affidavit.
The name of the notary or the name of the notary officer who helps you in attesting the affidavit.
Relevant details about the applicant, like the father’s or husband’s name.

After drafting all the details, you must ensure that all the details you are providing to publish are correct, so you are suggested to cross-check all the information to prevent any mistakes because any minor mistake can ruin the process.

Step 3- Gazette Notification

You must now publish a notice in your state’s gazette after publishing an advertisement in the newspapers.

DD fee and other essential documents must be submitted along with the application.

After the documents have been completed, they are required to be sent to the department of Publication so that the name can be changed.

Step 4- Provide Your Old Name ID.

The applicant must provide any government or name ID example; the documents that contain your old name can be an aadhaar card, voter ID pan card, etc.

Who Can Apply For Name Correction In Himachal Pradesh Board?

A student who completed their 12th grade and obtained the original certificate and mark sheet from the concerned board, but discovered errors in the mark sheet, can request a name correction.

Conclusion

The name printed on the mark sheet offers credentials to the students. Students that have given examinations for the HP board can initiate the process of name change in case of any mistakes in the mark sheet. For this, they have to follow specific steps, and it is suggested that they first contact the institution where they have appeared for giving examinations, where the institution will guide them in the further process.

Suppose the name change in the mark sheet is marriage or remarriage. In that case, the applicant must apply for a legal name change procedure by following three simple steps: affidavit submission of the name change, advertisement in the newspaper, and gazette notification.

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Frequently Asked Questions (FAQ)

Q1) How can I change my name in Himachal Pradesh?

In Himachal Pradesh, you must follow a legal procedure to change your name. This involves 3 essential steps that are affidavit submission, advertisement in the newspaper, and gazette notification.

Q2) How can I change my name on the 10th certificate?

In case of any mistakes in the 10th certificate, you must first write a letter to the concerned authority declaring that you have to change your name, and you should also request them to allow for the same.

Fill out the deed changing name form.
Submit at least two copies of the advertisement you gave in the newspaper for the name change.
Submit the attested copy of the affidavit.
Old ID proof or a copy of your present ID that contains your old name. Example, pan card, voter ID card or passport, etc.

Q3) What is the validity period of the affidavit for name correction?

As per the Indian notaries act 1952, until now, there is no specific limit for the validity period of an affidavit for name correction.

Q4) How can I add my surname in Himachal Pradesh?

If you want to change your name or add a surname, then three steps must be followed. Firstly, you need to prepare a name change affidavit systematically with the assistance of a local notary officer. After this, you need to publish the name change notification as an advertisement in two newspapers, and then lastly, you have to give a gazette notification.