Affidavit Format For Name Correction In Share Certificate: The Share Certificate is an important document that sometimes needs to be corrected due to a mistyped name. Name change Affidavits are required for the correction. If you wish to change your name, you will need to prepare an affidavit in a prescribed format. The purpose of this article is to provide you with an Affidavit Format for Name Correction in Share Certificates. We are also sharing the complete procedure for name change in share certificate.

In order to legally change a person’s name, other legal documents, including share certificates, need to be updated or modified.

Reasons Leading To Name Correction In Share Certificate

There can be various reasons which can lead to a need for Name Correction In The Share Certificate. People who change their names have to make necessary changes or corrections to their legal documents, including passports, share certificates, and Aadhaar cards.

It is mandatory to make corrections to avoid any kind of complications and struggles in the future.

The reasons leading to the name change in share certificate in India are as follows:-

Change of name due to marriage to take up the name of the husband.
Change of surname due to marriage.
Remarriage of a person.
Divorce case.
Adoption of a child.
Change of gender.
Change in religion.
Numerological reasons leading to name corrections in legal documents.
Astrological reasons leading to name corrections in legal documents.
Dissatisfaction with the old name.
Wrong entry of name in the legal documents by mistake by the authority.
Wrong entry of name while filling the form by the individual.

What Is An Affidavit For Name Change?

An affidavit is a legal document that holds importance and needs to be submitted to prove the identification of a person after the person has made changes in their name. Therefore, an affidavit needs to be submitted to the concerned authority and is asked by various government agencies, banks and other legal institutions to update the records maintained by them with the new name of the person. But while making it, make sure the affidavit format is correct.

Why Is Affidavit Required For Name Correction In Share Certificate?

It is imperative to make updates or modifications in other legal documents if a person legally changes his or her name. To make the changes in the legal document, a set of essential documents needs to be submitted to the concerned authorities and include an affidavit as one of the essential documents.

An affidavit is a sworn statement that acts as evidence in legal procedure. In this document, the person states that the new name or the changed name would be used in all legal procedures in future transactions.

This document helps in updating the new records maintained by various government agencies, banks, and other such legal institutions. By providing an affidavit, institutions get clarity, and it would be an easier process to update the name in their records.

Documents Required For Name Correction In Share Certificate

It is very important to update all the documents with a new name if you have changed your name legally for any reason. It is a legal process, so it has to be completed systematically, and for this, a set of important documents needs to be submitted to the concerned authority. Below are some of the basic documents required for Name Correction In The Share Certificate:-

Affidavit For Change Name

An affidavit is a legal document that proves the existence of any individual after the name correction, and it confirms that the person has legally changed the name and acts as evidence in the legal proceedings. An affidavit saves from identity theft and scams.

ID Proof

To provide identity proof, the individual has to submit documents like a passport, driver’s license, Aadhaar card, and Voter ID, which contains the old name.

Address Proof

To provide residential proof, the individual has to submit either an electricity bill, bank statement, or rental agreement containing the old name.

Marriage certificate if you want to change the name because of marriage

An individual needs to submit a marriage certificate in case the name has been changed after marriage.

Divorce document if you want to change the name because of your divorce

A divorce decree has to be submitted in case the name has changed because of parting ways with the partner.

Gazette Notification

The type of documents that need to be submitted depends upon certain situations, organizations, and institutions and for the purpose that the name has to be changed.

Procedure For Name Correction In Share Certificate In India

To change the name or to do name correction in the share certificate in India, an individual needs to follow certain steps as given below:-

Gather The Needed Documents

As a first step, the individual needs to collect documents that need to be submitted to the concerned authority. These documents include an original share certificate, a copy of the marriage certificate, a government-issued identity card, and an order from the court indicating a legal name change.

Affidavit Submission For Name Change In Share Certificate

An affidavit is a legal document that needs to be prepared and duly notarized with the assistance of a local notary officer. It has to be legally attested, and this document confirms the identity of a person. If you are unaware of the affidavit format and how to prepare it, then you can take the help of online service or legal service providers to complete the step effectively and efficiently.

Submit The Documents

After preparing the set of documents in a proper way, you have to submit it to the concerned authorities.

Confirmation

After submitting the documents, the documents would be verified and scrutinized, the process would be initiated, and after a few weeks or longer, you will receive a confirmation regarding the changes made in the share certificate.

Notify The Concerned Parties.

Once you have received the confirmation regarding name correction in the share certificate, you should inform the concerned parties, like credit card companies and bank institutions, to update their records. You must provide them with your affidavit so they can update the name in their record easily.

You can also update your name on various social media platforms.

What Is The Required Affidavit Format For Name Change In Share Certificate?

AFFIDAVIT

I , Ganesh Agarwal S/O Sanjay Agarwal, R/o 1D Krishna Apartments, Mashraf Bazar, Darbhanga, Bihar – 846004. do hereby declare:-

1-That I have changed my name from Ganesh Agarwal to Pragyan Agarwal

2-That I am a citizen of india.

3-That is my true and correct statement.

DEPONENT

Verification:-

Verified at Delhi on this 01/03/2021 that the contents of the above Affidavit are true and correct to the best of my knowledge and belief.

Conclusion

An affidavit must be prepared when a person changes their name. also the affidavit format should be correct so that the documents can proceed further. The updated name must be reflected in all the essential legal documents. There are other documents as well which are required for the Name Correction In The Share Certificate. Follow the steps which are required and you will be able to do it.

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Frequently Asked Questions (FAQ)

Q. Is it necessary to prepare an affidavit for name correction in share certificates?

If an individual changes their name, then it is important to reflect those changes in other essential legal documents as well.

Q. What is an affidavit for a name change?

Affidavit for name correction proves the existence of a person after name change. It is crucial and must be prepared following a systematic format.

Q. How do I write an affidavit for name correction?

Drafting an affidavit is a simple and straightforward process. You can create an affidavit by focusing on standard format or take the assistance of legal advisors.

Q. What are share certificates?

Share certificates are documents issued by the company when an individual buys shares of the respective company. Share certificate indicates ownership and gives certain rights to the shareholders.

Q. Is it crucial to change names in legal documents, including share certificates?

If a person changes his/her name legally, then it is very important to make necessary updates or modifications in the legal documents, including the share certificate. The legal procedure must be initiated as soon as possible to avoid future tension.

Q. What details are required to be mentioned in the affidavit?

The affidavit must contain details like the old name of the applicant, new name of the applicant, and the reason leading to name change.

Q. Where does an affidavit need to be prepared?

The affidavit should be prepared systematically with the help of a local notary officer in a local notary office.