An individual can make corrections in the service record if there is any mistake. Mistakes in service records can occur because of various reasons. It is important to make corrections in the essential documents as fast as possible to avoid any uncertain situation in the future.
To make corrections in the service record, the applicant who desires to change or update the details has to follow a systematic procedure for the same.
A certain set of essential documents need to be submitted to the concerned authorities to make desired updation or modification in the service records.
Reasons For Correction In Service records
It is important to keep your details up to date and take the necessary steps to modify the details in the records. If wrong details are entered in the service record, and you don’t take steps to change it, it can cause future complications and struggle. Thus, to prevent this and save time, you should make the desired correction as soon as you know about the mistakes.
There are various reasons which can lead to a need for correction in the service records. These are stated as follows:-
- Name change after marriage of a woman to take up the name or surname of her husband.
- Remarriage of a person
- Divorce of a person
- Adoption of a child
- Change of gender for various reasons like surgery or if the individual feels that their identity doesn’t align with the name given to them.
- Astrological reasons lead to name correction in service records and other documents.
- Logical reasons leading to name correction in essential documents.
- Wrong entry of the name in the official records kept by the government.
- Spelling mistakes in the name of an Individual.
Read More:- Apply for Name Change in LIC Policy in India Online
Documents Required For Making Desired Name Correction In The Service Records
If any mistakes have been encountered in the records, then it is very important to make corrections. Before following the procedure, it is necessary to prepare documents that would be needed when you are applying for the name correction process.
The concerned authorities will verify and approve the process by scrutinizing the documents.
The documents that are required for name correction in service records are provided as follows:-
Identity proof
This can include a passport, driving license, Aadhaar card, voter ID card, pan card, or ration card.
Residential proof
For providing residential proof applicants can submit either an Aadhaar card, electricity bill, or ration card.
One passport-size photograph.
Submit the duly signed application form with all the basic details containing the old name, new name, current address, contact detail, and a valid reason for the name change.
An Optional Document That May Be Required In Certain Cases
- Marriage certificate in the case when a woman needs to change her name after marriage.
- Divorce decree issued by the court in case of divorce.
- Adoption deed issued by the court in case of child adoption.
Procedure For Name Correction In The Service Records.
To make the desired corrections in the service record, you must follow a systematic procedure. There are three essential steps that you need to follow to complete the whole procedure of name correction in service records.
The three steps are explained in a detailed manner as follows:-
Affidavit submission for name correction
The applicant must prepare an affidavit for name correction in the service records as a first step. The affidavit needs to be duly notarized by a local notary officer or a local notary shop near you. The local notary officer will help you mention your old name, new name, and the reason for the name change with other essential details like the applicant’s father’s or husband’s name. Therefore, an affidavit must be prepared following a systematic format without any delay and must be submitted as an essential document to the concerned authority.
Newspaper advertisement
As a next step, you must give an advertisement in two newspapers. One ad should be given in a national newspaper in English and the other in a local newspaper in Hindi. The details for the advertisement should be sufficient and accurate to avoid any complications in the future. Always double-check that the details you provide for publication in the newspaper are correct and authentic because one small mistake can ruin the entire procedure, and you may need to restart again.
Gazette notification
After giving an advertisement in the newspaper, the next step is to give a notification in the Gazette. To complete this procedure, you must visit a nearby gazette office, where they will ask you to fill out the application form and deposit the requisite fee. The in charge will guide you through the process and inform you when the desired correction is made. This process may take a while because your documents are verified and approved at this stage.
After following all the three steps mentioned earlier, your procedure of name correction will be completed, and the desired updation or modification will be made in your service records by the authority.
Conclusion
Many reasons can lead to a need for making name corrections in the service records. An individual that feels the need to make corrections has to follow three steps that are preparing a name change affidavit, newspaper advertisement, and gazette notification. All three steps need to be completed effectively and efficiently to make updates or modifications in the details. It is necessary to make corrections in the documents in case of any mistakes to avoid future struggles and complications.
Read Also:-
- Name change in passport
- Name change in educational certificates
- Procedure of name change after marriage
- Name Change in 10th mark sheet
- Birth certificate agent
Frequently Asked Questions (FAQ)
Q1. Can a government servant change their name?
A government servant wanting to make an update in their name has to make an application to the concerned authority. He has to mention the valid reason for the name correction in the document and ask permission to do the same.
Q2. What is an affidavit for a name change?
An affidavit is an essential document that helps to prove one’s identity. An affidavit needs to be notarized and prepared systematically with the help of a local notary officer who will help the applicant mention the old name, new name, and a valid reason for a name change. The affidavit must be made on a stamp paper which is of negligible amount.
Q3. What is the name change procedure in India?
To make a name correction in India, an individual deciding to modify has to follow three major steps: the preparation of a name change affidavit, giving an advertisement in 2 newspapers, and lastly, gazette notification.
Q4. What are some of the reasons leading to name correction in essential documents?
Various reasons can lead to a need for making name corrections in the service book. Some include numerological reasons, astrological reasons, change of gender, wrong entry of name in the official record, spelling mistakes in the name, etc.
