Name Change in Share Certificate in Delhi may seem difficult, but it isn’t. The process of notifying a name change is simplified, including affidavit submissions, notarizations, and Gazette notices.
One needs to be perfectly aware regarding the process, such as how to attest documents, the cost involved, and the required documents, including address proof and soft copies. Whether changing your name for personal or multiple reasons, a guide through the process to notify the name change on physical share certificates issued in Delhi by the Department of Publication and Controller of Publication is must.
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Details regarding Share certification and it’s significance in Delhi
A share certificate is a legal document that certifies ownership of shares in a company. In Delhi, as in other places, share certificates are significant because they represent a valuable asset, and ownership of shares entitles the holder to certain rights, such as voting rights and a share of profits.
Share certificates also provide a means of proving ownership and can be used as collateral for loans or other transactions. Additionally, share certificates issued in Delhi may require specific procedures for name changes or other modifications, which can affect the transfer or sale of shares, making it important to understand the relevant regulations and procedures.
How to obtain a Share Certificate in Delhi?
To obtain a share certificate in Delhi, you will need to follow the below steps:
- Contact the Registrar of the company that issued the shares: The first step is to contact the Registrar of the company that issued the shares. You can find the Registrar’s details on the company’s website or on the share certificate.
- Submit your share application: You will need to submit your share application along with the required documents to the Registrar. The required documents include ID proof, address proof, PAN card, and bank details.
- Allotment of shares: Once the Registrar receives your application, they will allot the shares and print the name of the shareholder on the physical share certificate.
Name Change in Share Certificate in Delhi
Once the shares are issued, the name of the shareholder is printed on the physical share certificates.
You need to publish a change notification in the Gazette of India, which involves multiple steps, and can easily confuse anyone. You can either visit the department of publication or visit a professional service organization that has structured their services to receive information and handle all documents and maintain records after verifying.
Once the Gazette notification is published, you need to change the name on physical share certificates, which involves submitting the affidavit and Gazette notification to the registrar along with other required documents.
The registrar will process your request and issue new share certificates with the new name. It’s essential to note that the amount charged for Gazette notifications varies and involves additional charges, including publishing two local newspapers’ advertisements to see the name change.
For government employees, the process to notify the name change is different, and you can query the high commission for further details. The process for name change on demat shares is simpler, and you can request the name correction or share transfer through the BO account.
Eligibility for Changing Name in Share Certificate in Delhi
The eligibility criteria for changing the name in a share certificate in Delhi may vary depending on the specific requirements of the issuing authority or organization.
In general, individuals who have legally changed their name due to marriage, divorce, adoption, or other valid reasons can apply for a name change in their share certificate.
They may need to provide supporting documents such as a marriage certificate, divorce decree, adoption order, or other legal documentation to demonstrate the name change.
It is recommended to consult the issuing authority or a legal professional to understand the specific eligibility criteria and requirements for changing the name in a share certificate in Delhi.
Essential documents for Name Change in Share Certificate in Delhi
To change of name on a share certificate in Delhi, you would typically need the following documents:
- An affidavit for the name change on a stamp paper of the requisite value
- A self-attested copy of PAN card
- Proof of address duly attested
- A copy of the share certificate
- A copy of the gazette notification regarding the name change
- Two newspaper publications regarding the name change
- A written request letter for the name change on the share certificate
- Any other document that may be required by the issuing authority or the registrar of the company
It is important to note that the exact document requirements may vary depending on the circumstances of the name change and the issuing authority. It is always best to consult with a legal or financial professional to ensure that all necessary documents are obtained and submitted correctly.
Step by Step guide to Changing Name in Share Certificate in Delhi
Here is a step-by-step guide to changing the name on a share certificate in Delhi :
- Prepare an affidavit on an Rs. 10 stamp paper and get it notarised by a local notary public of your state. The affidavit should mention your old name, new name, and the reason behind the name change.
- Obtain a gazette notification of your state with a self-attested copy of your PAN card.
- Send a request to the company’s registrar to change the name on the share certificate along with the affidavit and gazette notification.
- The company’s registrar will verify the documents and maintain records of the name change.
- According to SEBI regulations, you must also notify the depository participant (DP) if you hold shares and securities in demat form, or the share transfer agent (STA) if you hold shares and securities in physical form. The DP or STA will change the name on your securities after verifying the documents.
- If you are a government employee, you must inform your employer about the name change.
- Update your name on other documents such as bank accounts, PAN card, Aadhaar card, and passport.
How to Change Your Name in Official Gazette notification?
Changing your name in the Official Gazette is an important step to ensure that your new name is legally recognized. The process involves the following steps:
Name Change Affidavit:
Prepare an affidavit on an Rs. 10/- stamp paper and get it notarized by a local notary public. The affidavit should mention your old name, new name, and the reason behind the name change. It should also mention that you are not changing your name for any fraudulent or illegal purposes.
Publish Name Change Ad in Newspaper:
Place an advertisement in two local newspapers (one in the local language and one in English) announcing your name change. The advertisement should include your old and new name, and a statement that you have no objection to your new name being used. Keep a copy of the newspapers in case they are needed later.
Gazette Publication:
Submit an application for the name change to the Department of Publication, Controller of Publication, Delhi, along with the following documents:
- Original affidavit for name change.
- Name change advertisement copies published in the newspapers.
- A duly filled application form for the publication of name change in the Official Gazette.
- Self-attested copy of address proof duly verified by a notary public.
- Self-attested copy of PAN card
The application should be computer-typed and not handwritten. The details need not be included in the advertisement to be published. There is a fee for gazette notification, and the amount charged for gazette notifications varies depending on the reason behind the name change.
After verifying the documents, the Controller of Publication will publish the name change notification in the Gazette of India. You can download the Gazette Notification in soft copy, which will contain your old and new name. The notification will be proof of your name change and can be used for various purposes like name change on your share certificate or any other securities held in physical form.
Change Of Name in Share Certificate With the Help of Name Change Agent
Overall, changing your name in the Official Gazette involves many steps that can easily confuse anyone. If you need a service to change of your name, there are professionals trained to handle the process. They will obtain all necessary documents, maintain records after verifying them, and ensure that the name change is done according to SEBI guidelines.
The witness details need not be included in the application, and government employees can follow a similar process with some additional steps. Also, in case of a name change due to divorce, the affidavit should be notarized by a local notary public of the state mentioning the reason behind the publication of your name in the state.
Conclusion
In conclusion, changing the name in a share certificate in Delhi requires a few crucial steps, including preparing a name change affidavit, publishing the name change ad in newspapers, and getting the name change published in the official Gazette.
Additionally, seeking professional assistance from trained experts can simplify the process and help individuals navigate the complexities associated with changing their name on share certificates. Ultimately, taking these steps can help ensure that one’s share certificate accurately reflects their current name, providing peace of mind and a clear legal status.
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