If you want to Change name in share certificate in Shillong read this article properly. There are many reasons why a person might want to change their name
There is a very convenient way to change your name. You can change your name through gazettes. People have to apply, and this can be done through both offline and online portals. The application has to be sent to the Central Government to change name in Shillong. This method is legal, and once you finish the procedure, your name is changed on every document.
But recently, SEBI (Security and Exchange Board of India) simplified the whole process for name change in share certificates.
They simplify the procedure of change name in the Individual Beneficial Owner’s account, and the depository participants would be able to collect the self-attested copies of the documents. After verifying the original document, they would also maintain the same details in all their records. The SEBI also stated that this circular is issued in favor of investors in securities and to promote the growth of the securities market.
What is the main Reasons for name change in share certificate in Shillong?
Here are some common reasons why people Change name in share certificate in Shillong.
- Spelling errors
- Adding or removing initials
- Name change after marriage
- Personal interests
- Astrological reasons
- Adoption
- Change in gender
- Change in Religion
- Incorrect birth certificate information
So, adopting a new name is a name change. It is a legal act, and the person is able to change their name on any document, whether private or government. A name change application has to be sent to the Shillong government department of Government printing press – Gazette of India.
Documents required for name change in share certificate in Shillong
The documents that you would require to get your name changed are listed below-
- A request letter that states the reason for name change
- Hard copies of duly notarized Affidavits
- Gazette notification
- Self-attested copies of duly notarized PAN card
- Self-attested- copy of duly notarized address proof (it can be an Aadhaar card, voter ID card, or Bank statement)
- Original share certificate
- Passport size photograph
- Birth certificate of minor applicant
- Hard copy of the Publication of the newspaper
- Duly filled hard copy of name change form
- Digital CD
- Government employees are required to submit a deed
- People abroad are required to submit a duly attested deed that the Indian Embassy attests
Eligibility for name change in share certificate in Shillong
The eligibility criteria is listed below for all people:
- Anyone of Indian Nationality
- The applicant must be able to provide valid identification proof, for example- Aadhaar Card, Voter ID card.
- The applicant must have a proper reason for name change
- In case the applicant is a minor, the parents have to visit the GOV office with the child
Who can apply for a Name change in share certificate in Shillong?
- All Indians are allowed to get their name changed legally. Anyone can change their name at any point of time.
- If a person tries to avoid paying their debts by getting their name changed, then name change is not allowed.
- Special characters cannot be incorporated in the new name. Those types of names are not allotted.
Rules Involved in legal name changing in share certificate in Shillong:
The Government of India allows its citizens to change their name at any point in life and to anything. But there are some conditions by which one must abide-
- Name change is not allowed if one tries to hide their identity.
- If a person tries to avoid their liabilities or escape a legal issue, then name change is not allowed.
- Offensive names are not given.
- A person cannot take a name with punctuation.
How to apply for name change in share certificate in Shillong
The process of name change is very easy. People have to follow three steps-
Issuing of a name change affidavit
Anyone who wants to get their name changed must issue an affidavit. The Affidavit must include the following details-
- Applicant’s full name
- Applicant’s father or husband’s name
- Residential Address of the applicant
- A declaration that the details provided are true and correct
- The Affidavit is to be verified and signed by the applicant
- The Affidavit has to be duly signed by a notary
Publication in the newspaper about the name change in share certificate
An announcement has to be made about the change name.
Once you have the Affidavit, you can proceed to the second step.
You have to publish the advertisement in two newspapers – one in the regional Language and one in the English Language.
The things that you have to mention in the ad are given below-
- Applicant’s new name
- Applicant’s old name
- The date on which the Affidavit is issued
- Applicant’s full address
- Name of the notary by which the Affidavit is attested
- Applicant’s father or husband name
Always cross-check the details you have mentioned, or the whole procedure will be useless. Also, keep copies of the articles for future use.
Format for the newspaper advertisement:
I {old name} S/o {father’s name} Age {x} years, Address: {your address, city, state, pin code} has changed my name from {old name] to {new name} vide Affidavit number {XYZ-0001} dated {DD/MM/YYYY} before a notary by {DD/MM/YYYY}.
The name change ads have to be published in this format. Also, the Affidavit issued is mandatory; you will need the affidavit number as it will be filled in the advertisement.
Gazette Notification
Everyone is required to send an application to the gazette office. The documents that you would require for publishing a gazette notification are given below:
- A duly notarized non-judicial stamp paper affidavit of rupees 20/- must be issued for name change. The Affidavit must state the reason for your name change and your new and old name along with your address, age proof, and husband or father’s name.
- A written application for name change
- A hard copy of Duly notarized Name change affidavit
- A hard copy of the newspaper publication. The advertisement must be under the heading of “Name change,” It should be published in two newspapers, one in regional Hindi and the other in English.
- A hard copy of the name change form, which has to be dully filled in the given format
- A digital Compact Disc for storing the documents regarding the name change in soft copy.
- A demand draft of Rupees 1100/- and other of Rupees 1700/- was drawn in favor of the controller of Publications, Shillong.
- Self -attested passport size photographs (2 in number)
- Self-attested photo of ID proof
- A signed certificate of the applicant that states that all the information provided in the hard copy and the soft copy are the same.
- Duly notarized share certificate (hard copy)
- The letter must then be forwarded, and all the documents are enclosed in an envelope.
- These documents are couriered to the Department of Publication in New Delhi.
Name change fees:
The fee structure for name change is given below:
- Government normal fees – Rupees 1300/-to 1500/- (Adult)
- Government Tatkal fees – Rupees 1000/- + 1300/- ( Minor)
The procedure for name change in share certificate in Shillong is very easy. A name change application is to be submitted to the concerned government department of Government Printing Press in the Gazette of India. Once the Gazette of India Publishes the notification regarding your name change, then the process is completed. This applies to all the concerned sectors, private or government. Now your name is legally changed everywhere, and your procedure is done.
FAQ
Q.) What is the validity of gazette notification for the name change?
A.) Once you have issued the notification in the gazette, it’s for a lifetime. You need not update it in any sort.
Q.) Can I change the name in Birth Certificate?
A.) Yes, the government of India allows people to change their name in birth certificates.
Q.) Do I need a lawyer to change my name?
A.) No. The best thing about the gazette is you don’t need to hire a lawyer and still can legally change your name in all documents.
Q.) Do we need to submit the original Affidavit?
A.) Yes, applicants are required to submit the original hard copy of the Affidavit, which includes their new name, old name, and address.
Q.) How long does it take to change my name?
A.) It would take about 60 days to complete the whole process. After that, your name would be legally changed on all documents.
Q.) What are the benefits of changing your name legally?
A.) There are many benefits of changing your name legally through gazettes
- You don’t need a lawyer for the process; you can do it yourself.
- The marriage and divorce process becomes easy.
- Official recognition by all sectors.
- A permanent record of the name change.
- Easily your name is changed on all identification proofs.
Q.) How to prepare a CD for name change?
A.) To issue a gazette of India, you would have to print the content without the witness portion in Microsoft word format and type old name in place of the signature. This content has to be put in a CD for a soft copy.
Q.) What are the fees in name changing process in Shillong?
A.) The fee structure is somewhat:
- A Rupees 20/- notarized stamp paper
- Two demand drafts, one of the amounts Rupees 1100/- and the other of Rupees 1700/-
- And the amount you have to pay for gazette and newspaper publication varies from state to state.
So, in total, it would cost you around Rupees 4000/- to 5000/-
Also Read:
