A name change on a share certificate is a process that involves changing the name of the owner of the certificate. This can be done for various reasons, such as a marriage, adoption, or a change in legal status.
It is important to ensure that the name change in share certificate in Kerala shall be correctly and legally to avoid any potential problems with the certificate in the future.
In this article, we will discuss the process of changing the name on a share certificate, what documents are required, and how to complete the process. We’ll also discuss some important points that need to be remembered during the process. Get in touch with this article till the end.
Need for name change in share certificate in Kerala
A name change in share certificate in Kerala may be necessary for various reasons. These include marriage, adoption, etc. In order to make the change, the current holder of the certificate must provide proof of the name change. This proof can be in the form of a marriage certificate, a divorce decree, or a court-ordered name change document.
There are multiple reasons for name change and some of the reasons for the name change include the following:
- Change of Ownership: When a company changes hands, the new owners may decide to change the company’s name.
- Divorce – An individual may change their name to reflect their new status.
- Change of Citizenship – An individual may choose to change their name to reflect their new citizenship.
- Legally Changing their Name – An individual may choose to legally change their name for any other reason. It’s a legal process.
- Family Name Change – An individual may choose to change their current name when their family changes their name.
- Adoption: An individual may change their name after being adopted.
- Immigration: An individual may change their name after immigrating to another country.
- Religious Conversion: An individual may change their name after converting to a different religion.
- Professional Reasons: Someone may change their last name to better reflect the type of business they are in or to differentiate themselves from a competitor.
- Ease of Pronunciation: Some people with difficult-to-pronounce names may choose to change their last name to something easier to pronounce.
- Ethnicity: People may choose to change their last name to reflect their ethnic heritage.
Process of Change Your Name in share certificate
The process of name change is a simple process if done properly. Mainly for this purpose, two main documents needed to be submitted to the company in which you have held shares. These documents are necessary for a name change.
The first document that is required for name change in share certificate in Kerala is your original share certificate in which you want the name change to be affected.
The second document required is the official ‘Gazette Notification.’
A gazette notification is an official announcement published in the Gazette of India by government employees, which is the official journal of the government of India that contains notifications, rules, regulations, and acts. Gazette notifications are a way for the government to communicate to the public about changes to laws, regulations, or policies.
Name Change Affidavit Submission
A name change affidavit is required if you wish to change your name. You cannot change the name without this affidavit.
Format for an Affidavit
STATE OF _______
COUNTRY OF ________
AFFIDAVIT OF NAME CHANGE
I, ___________ , of ___________, ___________, ____________, being duly sworn, depose and the state as follows: 1. That I was born on ___________, ____, in ____________, ___________ and that my present name is ( mention your current name) ___________.
2. That I am desirous and intend to change my name from ___________ to ___________.
3. That I am a resident of ___________, ___________, and have been so for the past ___________ years.
4. That I am not changing my name to avoid creditors or avoid any criminal or civil process, or to defraud any person or entity.
5. That the name change is being sought for legitimate and legal purposes and that no one is being defrauded or made use of in any manner.
6. That I certify the foregoing statements to be true and correct to the best of my knowledge and belief. __________________________________ [Name]
Subscribed and sworn to before me this ___________ day of ___________, ____.
___________________
[Signature of Notary Public]
How to change name in the official Gazette notification?
The process for name change in share certificate of Kerala involves the need for a Gazette Notification. The process required for obtaining the change notification involves the following:
Affidavit for the name change:
An affidavit for the name change is required to be submitted. An affidavit needs to contain the following:
- Old name
- New name
- Name of husband (in case of marriage)
- Father’s name
- Full address
All of this information must be given in the Affidavit.
Publishing in the local newspaper:
After this step, you need to place a change advertisement in two local newspapers in the state. One in English and one in Malayalam.
All the scanned copy and information provided in the Affidavit must also be given in the newspaper.
- Providing Proof: A self-attested copy of your PAN card, two passport-size photos, and address proof should be brought to the Department of Publication of Official Gazette. In addition to this the list of the following documents are needed :
- Create a digital soft copy signature with your new name instead of the applicant’s old name, your father’s name, your husband’s name, your address, etc.
- A letter of forwarding stating that all the documents are contained in the envelope.
- The newspaper’s publication
- A certificate confirming that the data in the hard copy and the electronic copy are identical and being signed by the applicant.
Gazette Publication:
The Department of Publication of Official government Gazette will then update the official Gazette about the name change. An amount will be charged for the same. It should be computer typed and not handwritten.
Required documents for name change in share certificate in Kerala
The required documents for name change in share certificates in Kerala are important. If not provided, it will hinder the whole process of the name change. Therefore, the documents must be provided with the correct information carefully. The following list of the documents are required for the same:
- The Affidavit in the undermentioned format
- Demand Draft
- Newspaper change advertisement, which includes the name change declaration
- Passport size self-attested photographs
- Any identity proof (like a Pan card, Aadhar card. Voter id card, Passport, Driving License, etc.)
- Gazette notification which should be self-attested
- Original share certificate
- Self-attested copy of the Marriage Certificate
Eligibility for the change of name
- In order to be eligible for name change in share certificate in Kerala is generally allowed by all companies but only if a valid reason is provided. In order to change the name on a share certificate, the company must first be contacted, and permission for the name change must be granted.
- If you would like to change the name on your stock certificate, you should contact the RTA to inquire about their policies. The RTA can provide specific information on the process, such as the required documents and fees. Cross check all the documents that you’ve submitted.
- In most cases, the name on share certificates can be changed if the shareholder provides the appropriate documentation. Depending on the jurisdiction, the owner of the share certificates may need to provide a copy of their driver’s License, passport, or other legal identification and a copy of a death certificate (if applicable).
Application Form Process to Reissue the certificate
Important points to be remembered in case of issue of share certificate:
Establish the reason for name change in the Affidavit- It is necessary to establish name change in share certificate, both at the company and the affidavit itself.
Keep all the original Documentation in hand just in case- While submitting your physical documents, try to bring original documents, even if not required, just in case. Also, keep substitute documentation, for ID Proof, with you. Keep duly signed copies with you.
Submit the Necessary Documentation- Always submit the necessary documentation that needs to be submitted. You need to submit the documents to the Gazette, the newspaper where you want to post the ad, and the company where you want to change the name on the share certificate. The ad in the newspaper needs to be published.
Pay the Fee for name change- There is some fee which is applicable to everyone to be paid. It depends upon the type of request and also the region in which you live.
Update Any Follow-Up Paperwork or Records- Ask for a follow-up for name change in share certificate in Kerala in a few weeks.
Frequently Asked Questions(faqs)
Q. How long does it typically take for name change in share certificates?
A. The time frame for changing the name on a share certificate can vary depending on the company’s policies and the number of documents required. Generally, it can take up to several weeks for the name change to be processed.
Q. Is there a fee for changing the name on my share certificate?
A. There is usually some amount that needs to be paid for publication in newspapers and official Gazette, which depends from state to state.
When it comes to the amount of money that needs to be paid to the company, then, most companies or people tend not to charge a fee for changing the name on a share certificate. However, you may be responsible for any applicable transfer taxes.
Q. How do I submit the documents for a name change?
A. The documents must be sent in person or via mail to the company’s office. You must provide the relevant paperwork, together with a request for the name change that has been signed and notarized by mail.
Q. How do you do the process of submission of an affidavit?
A .The first person should always be used in affidavits. The affiant must swear or confirm that the information is accurate. It must be done in front of a witness who is qualified to administer oaths in relation to that specific type of affidavit.
Also Read:
- Change of name in Housing Society Share Certificate
- How To Correct Name Mismatch In Share Certificates?
- Name Change in Passport in Jammu and Kashmir online
- Change name in Passport in Puducherry
- How to name change in share certificate in Andhra Pradesh
- How to Change Name in Share Certificate in Mizoram?
