A name change affidavit is an essential document that proves the identification and existence of a person after name correction. The procedure to draft an affidavit is simple. It has to be prepared with the assistance of a local notary officer who helps the applicant in preparing the affidavit in a prescribed format. This reduces the chances of mistakes in the affidavit.

It is imperative to submit the affidavit to the concerned authority in case the applicant wants to make corrections to essential documents. If there are any mistakes in the document, legal steps must be taken to make desired corrections.

An affidavit needs to be prepared systematically and prescribed, and duly notarized with the assistance of a local notary officer.

What Is a Name Mismatch Affidavit?

There can be cases where the name has been printed wrongly in different documents of the same person. This can lead to name mismatch, and to resolve this problem, one needs to prepare and submit an affidavit to make desirable corrections.

What All Details Must Be Included In An Affidavit

An affidavit must be prepared systematically and must contain all accurate details. The applicant can take the assistance of a local notary officer who will help them mention the details.

Information that must have to be included and written in an affidavit includes:-

The old name of the applicant
The new name of the applicant
Reasons leading to the name change of the applicant
Other essential details about the applicant, like the father’s name or husband’s name.

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What Are The Reasons That Can Lead To A Need For Preparing A Name Mismatch Affidavit

Preparing an affidavit in case of any mistakes in the applicant’s name in the essential documents is crucial. You should take the desirable steps to make corrections in the name in case of any mistakes to avoid future struggles and complications. There can be various reasons which can lead to a need to prepare an affidavit.

Numerological reasons leading to a need for the preparation of an affidavit
Astrological reasons
Name mismatch on other essential documents of the applicant. Like different names or spelling mistakes in crucial documents, including passports, aadhaar cards, voter ID cards, etc.
Dissatisfaction with the old name
Change of gender of the person
Change of religion of the person
Adoption of a child
Wrong entry of the name in the official records
Wrong details are given by the applicant by mistake while preparation of the documents.
Change of name or surname due to marriage
Divorce case

What Is The Procedure For Making Name Corrections In The Essential Documents?

In case of mistakes or name mismatches in various documents of the same person, a systematic step-by-step procedure must be followed to correct those mistakes.

There are mainly 3 significant steps that the applicant needs to follow in order to resolve and correct the mistakes.

Affidavit submission

The first step begins with preparing a systematic affidavit with the assistance of a local notary officer who helps to make the affidavit notarized and also assists in mentioning the old name of the applicant, the new name of the applicant, and a valid reason leading to name correction in the document of the applicant.

All the details should be drafted systematically in the affidavit and prepared per the prescribed format.

Always double-check all the details after drafting the affidavit to ensure that it is correct and that you have prepared it by following the legal format.

Newspaper advertisement

After preparing the affidavit, the next step that comes into play is giving an advertisement in two newspapers. One advertisement must be given in a local newspaper, regional language Hindi, and the other should be made in a national newspaper, English. The applicant needs to provide the same details as he or she has mentioned in the affidavit.

Always double-check that the details you provide match the details written in the affidavit because one small mistake can ruin the procedure and cause trouble.

Gazette notification

After giving an advertisement in a newspaper, the last step that the applicant needs to follow is to give notification in the gazette of the state he or she resides in. For this, the applicant must visit the nearby gazette office, where they would be asked to fill out an application form and pay the requisite fee. They have to mention all the essential details in the application form.

In this step, the documents would be verified and scrutinized. After approval of the documents, the correction in the document would be made. Thus, the document would be updated according to the applicant’s requirement, and the corrected document would be delivered to the applicant at the address that he or she mentioned in the application form.

This was the last step, after which updation and modifications would be made as per the requirement.

Is It Important To Make Correction In Your Name?

It is very important to make necessary changes in case of mistakes in the applicant’s name. This is because incorrect information can cause trouble in the future.

Conclusion

An affidavit is a crucial document that needs to be prepared when an individual wants to make corrections to the documents or when they want to change their name legally.

The affidavit must be prepared following a systematic format and procedure with the assignment of a local notary officer.

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Frequently Asked Questions (FAQ)

1. What is an affidavit for the difference in names?

An affidavit must be prepared when the same person’s name appears to mismatch with various other essential documents. An affidavit is a crucial document that proves a person’s existence after name correction.

2. What is the procedure for changing your name legally?

A person who desires to change their name needs to follow a systematic step-by-step procedure. For this, the applicant must first prepare an affidavit per the prescribed format. Secondly, they need to advertise in 2 newspapers, and lastly, a notification in the gazette has to be given.

3. How do you prove two names are the same person?

To prove one’s identity, an affidavit for a name change must be prepared and submitted to the sub-registrar. In the affidavit, all essential details must be stated accurately.

4. Where to draft an affidavit for name correction?

The affidavit needs to be drafted on stamp paper, the amount of which is nominal. Make sure to prepare the affidavit systematically as per the prescribed format.