Name Change Procedure for Government Employees in India: Changing one’s name officially is sometimes necessary in a world where identity matters. This includes central government employees, who may also find themselves in this situation. Although it may seem complex, the process of changing names through a gazette notification is an important administrative procedure. In this article, we will delve into the reasons behind such requests and guide central government employees on how to navigate this process.
All legal documents should be kept up-to-date with your current name since names are credentials. It is necessary to follow a systematic procedure when correcting errors in names. The purpose of this article is to share the entire Name change procedure for government employees in India.
The government issued some new rules regarding the name change procedure for government employees, stating how to make corrections or alterations to a government employee’s name. There are a number of reasons why name correction has become so prevalent. In India, government employees who wish to change their names must follow a legal procedure.
Reasons Leading To Name Change Government Employees In India
If you need to change your name, there are several reasons why it might be necessary, such as marriage, divorce, or personal preference. For government employees, it’s crucial to make sure that all their official documents, records, and identification accurately reflect their updated name. This is important not just to avoid confusion but also to uphold the integrity of their professional identity.
- Mistakes in the birth certificate
- Error in school certificate
- Change of name of a female government employee after marriage
- Divorce case
- Spelling mistakes
- Child Adoption
- If religion is changed
- Numerological reasons or astrological reasons leading to a change in the name of a government employee in India
- Change of gender
- Dissatisfaction with the current name.
All these reasons can lead to a need for initiating the process of name change for government employees in India.
What Are The Eligibility Criteria To Change The Name Of A Government Employee In India?
If you are a central government employee looking to change your name, there are certain eligibility criteria that you must meet. These criteria include: By fulfilling these requirements, you will be eligible to change your name.
- You must be either a permanent or temporary central government employee.
- You should have a valid reason for the name change, such as marriage, divorce, or personal preference.
- You should not have any pending legal matters or disciplinary actions.
- The first requirement to be eligible to change the name is that a person must be an Indian citizen.
- The person must acquire a valid government ID proof for the procedure of name change by a government employee in India.
Importance Of Complying With The Legal Formalities And Framework In A Name Change Procedure
An identity change procedure should be completed legally, and for this, various documents need to be submitted.
Before making changes in other essential documents like birth certificates, mark sheets, PAN cards, aadhaar cards, etc., it is necessary to legally change your name so that your identity is legally verified.
- It is vital to comply with the legal framework because many people engage in miscellaneous activities like theft, credit card fraud, and illegal signatures by using different names.
- Lastly, it is essential to change the name through a legal procedure so that the new name can be used as a permanent name on all documents for all types of purposes.
- The legal procedure for changing the name will ensure transparency and accountability because your identification is verified and approved.
Read More:- Child name correction in the birth certificate
Rules Involved In Name change procedure for government employees in India
- Indian citizens can’t change their name if there is not a valid reason to do so. But there are some exceptions that one needs to keep in mind.
- A person cannot change their name if the motive is to hide their identity.
- A person cannot change their name to escape from liabilities and debts.
- It is not legally allowed to change the name to a famous personality unless the person wants to do so and ensures that it is not done with the wrong mindset.
- The new name should not be related to any offensive or obscene word.
- A simple and easily pronounceable name should be used. You cannot keep your name that involves punctuation.
Documents Required For Name change procedure for government employees in India
Specific sets of essential documents need to be submitted to the department to continue with the further process of verification and approval. For this, the documents that need to be submitted are as follows:-
- Advertisements in the newspaper
- Name change affidavit
- Government employees must submit the date for name change in compliance with the Ministry of Home Affairs.
- Demand draft
- Cover letter
- Prescribed pro forma for a name change.
- Identity proof of the applicant can include any one of the following documents such as an aadhaar card, passport, ration card, PAN card, driving license, etc.
- Two passport-size photographs must be self-attested with all the necessary documents to be submitted to the concerned department.
- A declaration or state must also have to be submitted that states that the details in the hard copy and soft copy are the same.
Procedure For Name Change Government employees in India
A government employee desiring to change the name has to follow certain steps, which include affidavit submission for a name change, advertisement in a newspaper, and gazette notification for a name change.
Affidavit Submission
The first step began with preparing an affidavit. The applicant needs to prepare the affidavit with the help of a local notary officer. Therefore, the affidavit should be complete in legal ways. That is, it should be notarized and contain all the essential information, which includes the old name, new name, reason for name change, and other relevant details of the applicant like father’s name or husband’s name.
Here is special deed format as well which government employee need to attest from There Department in which they are working.
BY THIS DEED I the undersigned Ranjeet Singh Lately Called Ranjit Singh S/O Keshav Kumar Employed in Transport Deparment at XYZ POST R/o A- 39, Krishan Nagar, Utam Nagar, East Delhi, Delhi- 110069, do hereby:-
1. Wholly renounce, relinquish and abandon on the use of my former name of Ranjit Singh and in place thereof do assume from the date there of the name of Ranjeet Singh and so that I may hereafter be called, known and distinguished not by my former name of Ranjit Singh but by my assumed name of Ranjeet Singh .
2. For the purpose of evidencing such my determination, declare that I shall at all times hereafter in all records, deeds and writings and all proceedings, dealings and transactions private as well as public and upon all occasions whatsoever use and sign the name of Ranjeet Singh as my name in place of and in substation for my former name of Ranjit Singh .
3. Expressly authorities and request all persons at all times hereafter to designate and address me by such assumed name of Ranjeet Singh .
4. In witness whereof I have here unto subscribed my former and adopted name of Ranjit Singh and Ranjeet Singh affixed my seal this 04/10/2023.
Signed and delivered by the above named
Ranjeet Singh Formerly Ranjit Singh in the presence of:-
Old Signature——————
New Signature —————-
WITNESS NO.1
Top of Form
Signature:-
Name:-
Designation:-
Official Address:-
Bottom of Form
(With Rubber Stamp)
WITNESS NO.2
Top of Form
Signature:-
Name:-
Designation:-
Official Address:-
Bottom of Form
(With Rubber Stamp)
Deed end here .
Newspaper Advertisement For A Name Change
After completing the above step, the applicant needs to make an advertisement in mainly two newspapers; the ad should contain all the details required for the name change procedure. Always ensure to double-check all the information because a minor mistake can create huge problems in the future. That advertisement should be given in 2 newspapers. One ad should be made in a local newspaper, Hindi, and the other one should be provided in a national newspaper, English.
Application Procedure
To request a name change, submit an official letter , Affidavit, Deed, News Paper ads and rest paper to the department head or designated authority. Include your current and desired names, along with a brief explanation for the change.
Verification and Approval
Once received, the department or authority will verify the request’s authenticity. This might involve background checks and document scrutiny. Upon approval, you’ll receive an official acknowledgment of the name change.
Gazette Publication
Name change procedure of government employees involves gazette notification in which the government employees are required to visit a nearby gazette office where the officer in charge will guide them about the further process. They have to submit all the essential documents and application fees for the procedure after scrutinizing and ensuring that all the details are correct and valid; the updated document would be delivered to the given postal address of the applicant.
A notification would be published in the official closet within around 32 to 40 days from the date of Application submission. Once the publication has been made in the Official Gazette by the concerned department, they will send you a hard copy of the official Gazette through Courier.
Updating Official Records
After approval once you get gazette copy, promptly update your identification card, passport, and bank accounts to reflect the new name.
Notifying Authorities
Notify relevant authorities, including the Income Tax Department, Employee Provident Fund Organization, and other organizations where you hold memberships or benefits.
Implications on Employment keep in Mind
A name change can impact your employment, especially in a government job. Inform all concerned parties within the department to ensure a seamless transition. Make sure payroll, leave, and official documents accurately reflect the new name.
Social and Personal Impacts
Aside from professional implications, a name change can have personal and social impacts. Update personal documents like your Aadhar card and voter ID, and inform friends, family, and social networks.
Conclusion
A government employee can make a name change in the essential document by following three basic steps, which are affidavit submission, advertisement in the newspaper, and notification in the Gazette. Before this, certain necessary documents need to be submitted to the concerned authorities for verification and approval process.
Read Also:-
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- How to Change Your Name in Share Certificate Chandigarh?
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- Change Of Name Ads In Delhi Newspaper
- Best passport agent in India
Frequently Asked Questions (FAQ)
How Can A Government Employee Change Their Name Legally In India?
If a government employee desires to change their name, then the applicant must make an application to the concerned authority where they have to mention a valid reason leading to the change with a request for permission to do the same.
What Is An Affidavit For A Name Change?
An affidavit is an essential document that has to be prepared with the help of a local notary officer who helps in mentioning the old name, new name, and the reason leading to the name change. The affidavit should be prepared systematically following a prescribed format.
Is It Possible For A Government Employee To Change Their Signature?
Until now, no rules or laws have been framed in India that tell the terms for a change of signature for a government employee. It is suggested to prepare an affidavit and notarize it immediately. The affidavit must also contain this specimen of the old signature and new signature of the government employee.
How much does a name change affidavit cost in India?
An affidavit must be drafted on stamp paper that comes with a nominal value ranging from rupees 10 to rupees 20. The amount differs from state to state but is generally of nominal value.
What is the legal procedure for changing names for a government employee?
The legal procedure to change the name of government employees involves three legal steps: Affidavit submission, advertisement in the newspaper, and gazette notification.
What are some common reasons leading to name change?
Some common reasons leading to name change include- spelling errors in the name, marriage, remarriage, divorce, dissatisfaction with the name, astrological reasons, etc.
