Name Change In Share Certificate In Hyderabad

Name Change in share certificate in Hyderabad is a process that can be very confusing. This process of name change in share certificate in Hyderabad involves several steps, including obtaining the necessary approvals from the Registrar of Companies and the Securities and Exchange Board of India, filing the relevant documents and obtaining a new certificate.

This article provides an overview of the How to do registration for name change and documents required for name change in share certificates in Hyderabad.

Need for Legally name change in share certificate in Hyderabad

Legal Name Change: If a person decides to legally change their name, they will likely need to update their share certificate to reflect their new name.
Incorrect Name: If a person discovers that the name on their share certificate is incorrect, they may need to update it to ensure their ownership is properly documented.
Simplicity: Some people may change the name on their share certificate for the sake of simplicity. For example, if a person’s full name was too long to fit on the certificate, they may use a shortened version of their name instead.
Change in marital status: If a shareholder gets married or changes their surname due to marriage, they may update their shareholder’s name to reflect the new name.
Identity Change: A person may decide to change their name for personal reasons, such as the desire to start over and forge a new identity.
Religious Conversion: An individual may change their name after converting to a different religion.
Professional Reasons: Someone may change their last name to better reflect their business type or differentiate themselves from a competitor.
Divorce: An individual may change their name to reflect their new status.

Process For Name Change in share certificate in Hyderabad

The process for name change in share certificate in Hyderabad is easy if done properly, step by step. For this purpose, two documents must be submitted to the company.

The first document required is your original share certificate, where you want your name t to be changed. This certificate is necessary in order for the company to know that it’s you who wants the name to be changed and not anyone else.

The second document required is the official ‘Gazette notification.’

A gazette notification is an official announcement in a government’s official gazette. It is a public notice of various matters such as changes in the law, government appointments, awards, and other important public notices.

Gazette notifications are important in India and other countries, as they are the official way to communicate important government information to the public.

How to Publish Gazette Notification?

There are three steps involved in obtaining an official gazette notification:

Affidavit for name change:

An affidavit for name change must be submitted to the Department of Publication of Official Gazette. The affidavit should have the following information:

Old name
New name
Name of husband (in case, married)
Father’s name
Full address

All of the information should be given in a 50-rupee stamp paper and notarized by a local notary public of the state.

To give you an example, here is an affidavit:

Sample for affidavit

STATE OF TELANGANA

Name: ___________________

Designation: ________________

Date: ___________________

I, ____________________, Indian Citizen currently residing in Hyderabad, Telangana, do hereby solemnly affirm 2and the state as follows:

1. I affirm that I am the petitioner in this name change affidavit.

2. That my current name is ___________________, and I wish to change it to _________________.

3. I am making this affidavit to declare that I have changed my name voluntarily and I am not changing my name with any fraudulent or illegal intent.

4. That I am making this affidavit voluntarily and without any coercion.

5. I certify that I am of legal age to execute this affidavit.

6. That I have not changed my name earlier.

7. I am attaching the necessary documents to this affidavit supporting my name change. I hereby solemnly affirm my above-stated statements as true and correct.

Signature: ________________

Publishing in newspaper:

After making the affidavit, you have to place an advertisement in two newspapers, one in English and one in local newspapers.

All the information in the affidavit must also be provided in the newspaper.

Gazette Publication:

After verification, the Hyderabad department of Publication of Official Gazette will update the official gazette about the name change.

The newspaper publication
Forwarding letter describing that all documents are self-attested. It should be enclosed in an envelope.
All the details provided in hard copy
are in a digital soft copy signature.
Identification documents include PAN cards, Aadhar cards, driver licenses, and passports.
Passport size photographs

Documents needed for name change in share certificate in Hyderabad

For name change in share certificates, it is important to provide the necessary documents and paperwork, in order for the authority to confirm that it is you who wants the name change, otherwise, it can also lead to identity threat.

The required paperwork and documents for a name change include the following:

Name change affidavit
Any identity proof (like PAN card, Aadhar card, driver’s license, passport, etc.)
share certificate (original)
certificate of Marriage (in case name change due to marriage)
Gazette notification
Demand draft
Advertisement in newspaper that you had published regarding the name change.

Who is eligible to request a name change on a share certificate?

Any person who is a registered shareholder of a company can apply to the company for a change of name in the share certificate. The shareholder must submit a request letter to the company, along with a copy of the original share certificate, a copy of the shareholder’s identity document, and the required fees for processing the application.

The shareholder must provide the firm with all necessary paperwork to request a name change on their share certificate. The company will review the documents and make a decision on the request. The company will issue a new share certificate with the modified name if the request is granted.

Conclusion

In conclusion, name change in share certificate in Hyderabad is a straightforward process that can be completed in just a few steps. The company will give the shareholder a new share certificate with the revised name if the steps are correctly completed and accurately followed.

While it may seem complicated and time-consuming, following these steps will help ensure a successful and timely name change on a share certificate in Hyderabad.

Frequently Asked Questions (FAQ’s)

Q. What is a share certificate?

A share certificate is a written declaration that certifies ownership of stock in a company. It is issued by the corporation and often includes the shareholder’s name, the number of shares they possess, and the company name.

Q. How much time does it take for name change in share certificate in Hyderabad?

A. This process may take about a few weeks, which can also extend to a few months. It takes time because it is a standard procedure that the government must approve.

Q. What to do if the share certificate is lost then?

A. Issuing a new share certificate is a difficult and lengthy process since, therefore, it should be realized not to misplace it easily.

But even if you lose it, here is how you can issue a duplicate share certificate:

The shareholders must be in possession of all the proof-related documentation listed in this article.
After that, the shareholder must request the issuance of a duplicate certificate.
The application must include the shareholder’s name whose share certificate is missing and their signature.
The corporation will begin issuing a duplicate share certificate as soon as the application is received.
The issuance will begin after all corporate board members have given their approval.
The company will examine all the documents and issue the share certificate.
The company should then finish this process in 4-6 weeks.

Q. What is the procedure for transfer of shares held in physical form?

A. With the modification made by SEBI, it is impossible for shares to be transferred in physical form. To do this, the shares must be transformed into a dematerialized form.

For this:

Step 1: Complete the Demat Request Form (DRF)

Step 2: Provide the depository participant with a properly completed DRF, the original certificate of shares, and a copy of your PAN card (DP)

Step 3: The DP will verify the documents’ legitimacy and transfer the shares to your demat account.

Step 4: After the transfer procedure is finished, you will get an acknowledgment slip from the DP. The information on the shares transferred and the transfer date will be included on this slip.

Q. How can I submit documents for a name change?

A. The paperwork for name change in share certificate in Hyderabad must be delivered in person or by mail to the business’s location. You must mail the necessary documentation, together with a completed and signed and notarized name change request.

Q. Is there fee that I have to pay for a name change?

A. Depending on the state, a fee is typically associated with publication in newspapers and government gazettes.

The majority of corporations do not charge a fee for changing the name on a share certificate, thus there is typically no money required to be paid to the company. Nonetheless, you might be liable for any transfer taxes that are relevant.