This article will provide you with information on Change Name in Share Certificate in Jaipur. Here we are going to explain how to fill change of name application form.
A share certificate confirms the ownership of shares in a company. They are legal documents that can be used as proof of ownership and for various purposes, such as obtaining loans or opening bank accounts. However, if a shareholder changes their name, updating their name on the share certificate is crucial.
What is a Name Change process?
A name change is a legal process where a person changes their name. This can be done for various reasons, such as marriage, divorce, or personal preference.
Reasons for Change Name in Share Certificate in Jaipur
There can be several reasons why a shareholder may want to change their name on the share certificate. Some of the common reasons are:
1. Change in Name due to Marriage:
One of the most common reasons for changing the name in a share certificate is marriage. Many women choose to change their name after marriage and may want to update their name on official documents, including share certificates.
2. Correction of Spelling Errors:
Sometimes, there may be errors in the spelling of a shareholder’s name in the share certificate. In such cases, the shareholder may need to change the name to correct the spelling error.
3. Change in Name due to Legal Proceedings:
In some cases, a shareholder may change their name due to legal proceedings such as adoption, divorce, or other reasons. In such cases, shareholders may need to update their names on official documents, including share certificates.
4. Change in Name due to Personal Choice:
A shareholder may also choose to change their name due to personal reasons such as religious conversion, gender identity, or any other personal choice.
**It is important to note that changing the name in a share certificate requires proper documentation and following the correct procedure. It is advisable to consult with a legal professional or seek guidance from the relevant authorities before changing the name in a share certificate.
Document Required for Change Your Name in Share Certificate in Jaipur
To prove their name change on their share certificate, shareholders must provide certain documents. Here are the following documents required for a name change on their share certificate:
1. Affidavit: An affidavit is a legal document that confirms the name change. It should be on stamp paper of the required value and duly attested by a notary public.
2. Gazette Notification: A gazette notification is a legal document that announces the name change. It is published in the official gazette of the government.
3. Marriage Certificate or Deed Poll: If the name change is due to a marriage or deed poll, the shareholder must provide a duly attested marriage certificate or deed poll.
4. ID Proof: The shareholder must also provide a copy of their PAN card, voter id, aadhar card or passport as proof of identity.
Name Change Procedure in Share Certificate
A name change on a share certificate in Jaipur is simple and straightforward. This involves the following steps:
1. Obtain the necessary documents: The first step is to obtain the documents required for the name change process. These documents include a copy of the share certificate, an affidavit stating the reason for the name change, a gazette notification announcing the name change, and proof of identity such as a PAN card or passport.
2. Prepare the Affidavit: Once the required documents are in place, the next step is to prepare an affidavit stating the reason for the name change. A notary public should attest the affidavit signed by the shareholder.
3. Obtain the Gazette Notification: The shareholder must also obtain a gazette notification announcing the name change. In the Rajasthan Official Gazette, you can find this notification.
4. Submit the Documents:
Following that, the company issuing the share certificate must receive the required documents. Name changes should be requested in writing along with the documents.
5. Verification by the Company: Once the documents are submitted, the company will verify the documents and the name change request.
6. Publish the Gazette Notification: The shareholder must also publish the gazette notification announcing the name change in a newspaper. This publication serves as proof of the name change.
7. Update demat account: If the shareholder has a demat account, the name change should also be updated in the demat account.
How to obtain Duplicate Share Certificate?
In case of Lost and Misplaced of share certificate
If you have lost or misplaced your share certificate, follow the steps below to obtain a duplicate share certificate:
1. File a police complaint: The first step is to file a police complaint stating that you have lost your share certificate. This complaint will act as proof that the share certificate has been lost and will be required while applying for a duplicate share certificate.
2. Obtain an indemnity bond: You must obtain an indemnity bond from a notary public. This bond should state that you will be responsible for any losses the company may incur due to the issue of the duplicate share certificate. You and two witnesses should duly sign the bond.
3. Submit the Documents: You need to submit the police complaint, the indemnity bond, and a letter requesting the issue of a duplicate share certificate to the company that issued the original share certificate.
Additionally, the company may request a copy of the original share certificate or proof of identity.
4. Verification by the company: The company will verify the documents and request for the issue of a duplicate share certificate. If the documents are in order, the company will issue a duplicate share certificate to you.
**It is important to note that the procedure for obtaining a duplicate share certificate may vary slightly depending on the company and the specific requirements for the process. Additionally, there may be a fee associated with the issue of a duplicate share certificate, which you will need to pay to the company.
Process To Publish Gazette Notification
1. Application: The first step is to submit an application to the concerned authority requesting the publication of the Gazette Notification. The application should include all relevant details, such as the reason for the notification, the content of the notification, and the name of the person or entity submitting the application.
2. Document Verification: The authority will verify the documents provided along with the application to ensure they are valid and genuine. The authority may ask for additional documents if necessary.
3. Payment of Fees: The applicant is required to pay the prescribed fees for publishing the Gazette Notification. The fees may vary depending on the nature of the notification and the authority responsible for its publication.
4. Review and Approval: Once the documents are verified and fees are paid, the concerned authority reviews the application. The authority may suggest changes or modifications to the content of the notification if necessary. Once the notification is approved, it is sent for printing.
5. Create name Change Affidavit: A name change affidavit must include the new name and the old name.
6. News paper Publication
7. Printing and Publication: The Gazette Notification is printed and published in the official gazette of the relevant state or central government. The publication date may vary depending on the procedures followed by the authority responsible for publication.
8. Acknowledgment: Once the notification is published, the applicant will receive an acknowledgment of the publication.
Publication of a Gazette Notification may differ depending on its type and publication authority. It is always advisable to consult with a legal professional or seek guidance from the relevant authority before submitting an application for publication of Gazette Notification.
Benefits of change the name in share certificate
Changing the name in a share certificate can have several benefits for shareholders. Some of these benefits are:
1. Legal Identity: An ownership certificate confirms the ownership of shares in a company. Share certificates must be updated to reflect the shareholder’s current legal identity when the name is changed.
2. Easy Transfer of Shares: If a shareholder’s name needs to be updated in the share certificate, it can create difficulties in transferring shares to another person or entity. Updating the name in the share certificate makes it easier to transfer shares without any complications.
3. Avoid Confusion: A shareholder’s name on the share certificate should match their name on other official documents such as a PAN card, passport, Aadhaar card, etc. This avoids any confusion or discrepancies that may arise from using different names in different documents.
4. Compliance with Legal Requirements: Changing the name in the share certificate ensures compliance with legal requirements related to the shareholder’s identity. This can be important in cases where legal proceedings are involved.
5. Avoid Future Disputes: Updating the name in the share certificate can help avoid disputes that may arise in the future due to differences in the shareholder’s name on different documents.
Conclusion
In conclusion, changing the name in a share certificate is a process that requires proper documentation and following the correct procedure. It is important to ensure that all the necessary documents are in order and follow the correct steps to avoid complications.
Changing the name in a share certificate in Jaipur can be relatively straightforward if all the necessary documents are in order and the correct procedure is followed. All necessary steps should be taken to prevent complications and protect the shareholders’ interests.
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