Name Change in Share Certificate in Gairsain
The following article will explain how you can Name Change in Share Certificate in Gairsain. This article explains the entire name change process.
Share certificates are more than just pieces of paper; they represent a real stake in a company and can become quite valuable over time. But if your name has changed since you acquired the certificate, it’s important to ensure it’s reflected in the document. After all, it’s much harder to cash out your shares if your name isn’t on the certificate!
The regional municipal corporation office in Gairsain, Uttarakhand, is where Gairsain citizens can change their names on share certificates.
Reasons For Name Change in Share Certificate in Gairsain
There are several reasons a person wishes to change their name. Some of the reasons include the following:
- Change of surname during the marriage
- Change of name based on religious grounds
- Change of name due to change of gender
- Choosing a better name and various other reasons.
Changing a name is a tedious process as it applies to several other documents. There is a need to apply for a bank account, passport, Aadhar card, pan card, driving license, and several other documents. If you are now a shareholder in a certain company, it is necessary to change your name even in the share certificates.
There are three main reasons why a change in name in the share certificate can occur.
- Change in the name of the individual: In cases such as these, owners of the shares are expected to send their request for a change of names with original certificates, along with a copy of notification in the Official Gazette (more information about this is mentioned in the later part of this article), newspaper on stamp paper of appropriate value must be shown. Stamp paper is needed to ensure that no fraudulent activity occurs in the name of change in name.
- Change of name upon marriage/divorce: In such cases, shareholders are expected to send in their original documents along with a copy of the marriage certificate/ decree of divorce attested by competent authorities.
- Change in the company name: Shareholders are just some who wish to change their name. Sometimes even the company wishes to undergo needed changes. In such cases, the company will have to issue a certified copy of the new certificate of incorporation issued by the ROC (Registrar of Company) and the original share certificate.
The Process for Name Change on Share Certificate in Gairsain
So, you’ve switched from the name you were given at birth to a new, fabulous one. Congrats! And if you hold stock in Gairsain, it’s time to ensure your new moniker is properly represented on your share certificate. Here’s what you’ll need to do:
- Fill out the official name change form. This will require verifying your identity with valid documentation (such as an Aadhaar card or passport).
- Attach the mandatory supporting documents: Original and copies of PAN Card, Address Proof, and 1 passport-size photograph affixed on the form and duly attested.
- Once all documents are in check, and all boxes are ticked, submit the form and your original share certificate at the Registrar’s office. Because, hey, only a little else happens without paperwork in Gairsain, not even changing one’s name.
- Wait for some time, usually up to 3 months, for your new name to be updated on your share certificate!
Documents Required for Name Change of Share Certificate
Changing your name on a share certificate might seem daunting, but never fear: getting it done the Gairsainn way is not as complicated as you might think. Whether you’ve got a marriage or divorce on the horizon, here’s what you need to have sorted in order to make the change.
Basic documents
First, you’ll need documents that prove your new identity; these include your government ID card, address proof, and an affidavit (essentially an official promise) stating your intention to legally change your name.
Other details
You’ll also have to provide information regarding the date of acquisition of shares, the number of shares being changed, and the original name under which shares were issued. On top of that, some companies may request that you provide income tax returns from previous years and proof of current residence. Phew!
Notarizing documents
Finally, all documents must be signed before a notary public and presented along with additional relevant papers such as share certificates and Form SH-4 (which is used for the transfer of securities). After all the paperwork is complete, the process should be smooth sailing from here!
How to Request a Transfer or Change of Name?
If there’s one thing we can all agree on, it’s that paperwork can be tedious. But when it comes to changing your name on a share certificate in Gairsain, there are a few straightforward steps you need to take to make the process hassle-free, and the sooner you do them, the better!
The first step is to fill out the necessary forms and documents. You’ll need to include the following:
- The old share certificate that has your name printed on it
- A letter of request for transfer or change of name (along with any supporting documents as per SEBI regulations)
- KYC documents (Proof of Identity and Address)
- Payment of fees associated with these transfers/changes
- An Introduction Letter from the Registrar & Transfer Agent (RTA) or Depository Participant (DP)
- Power of Attorney (POA) deed, if applicable
- The latest board resolution contains details about any authorized signatories for the company who can certify and validate all documents related to transfer and change of name.
Once you’ve gathered all these together, you must submit them to the RTA/DP along with your application for transfer/change of name request. Within 15 days from submission, you should get an acknowledgment receipt from RTA/DP that your request is under process, and soon enough, you’ll be off and running with your brand-new share certificate!
Fees & Charges Involved in Changing the Name on the Certificate
Ah, the age-old question how do I change my name on a share certificate, and how much will it cost me? While this inevitable life milestone can sometimes feel overwhelming, it doesn’t have to be, especially when you know the associated fees and charges.
Let’s break it down: when your name needs to be changed on a share certificate, you typically need to pay two charges: a Stamp Duty and an Issue Fee.
Stamp Duty
This is the amount you all need to pay in order for the relevant state government to legalize all document transfers within the company.
Issue Fees
As for Issue Fees, you’ll need to hand over a fee charged by the Registrar who has issued your shares.
FAQs
Do I need to update my name on my share certificate every time?
Not necessarily. Unless the name in your share certificate has changed (perhaps due to marriage or divorce), it’s okay to make any changes.
What documents do I need to submit?
To update the name on your share certificate, you’ll need the following:
- An Identity Proof document (Aadhar card, passport, PAN card, etc.)
- A recent passport-style photograph
- The number of shares held against the existing name can be found on the Demat Account Statement/Share Certificate.
- A completed Deed of Transmission form (also known as Form No. SH-4), accompanied by original Share Certificates
Once these documents are verified and authorized by the company, they will send you a new share certificate bearing your updated name!
Conclusion
So, there you have it, the definitive guide to Gairsainn share certificate name changes. Remember, it can be a bit of a bureaucratic journey, and you’ll need to bring a few items to the registrar’s office. But by following these steps, you can change the name on your share certificate in no time.
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