In India, Name Change In Share Certificate In India is a challenging process, which requires many documents. To ease your anxiety about the long process, you can contact your share transfer agent for assistance. The purpose of this article is to explain the required documents and the procedure for changing name in share certificates in India. It is important that you read the entire article completely so that you can understand every detail and complete the procedure.

What Is A Share Certificate In India?

A share certificate is a written document attested by the firm, corporation, or company, and it acts as legal proof that an individual owns the company. The share certificate itself states the number of shares in the company.

In simpler words, a Share certificate in India is a document that represents the ownership of an individual in a company they have invested their money in. The document generally states the number of shares along with the date of ownership of an individual. Anyone with a demat account can invest in shares of a company and can enjoy being a shareholder of a company.

What Documents Are Required To Get A Name Change Share Certificate In India?

Requesting the letter mentioning the reason for the name change should be self-attested.
The affidavit states that you are willing to change your name share certificate in India and should include all the basic details like contact number, address, and many more.
Self-attested copy of address proof duly notarized; it can be your aadhaar card or any other relevant document that proves your address.
Self-attested copy of PAN card duly notarized.
Attested copies of the marriage certificate or the Gazette notification
Original share certificate.

Who Is Eligible To Get A Name Change Share Certificate In India?

The individual should have Ownership of the company on which they are willing to name change share certificate in India.
You need to make the Payment of fees to complete the process of name change in the share certificate.
Verifying the documents is important, and you should verify all your documents to change your name in the share certificate.
Necessary documents must be attested to change your name in the share certificate.
If you have a Valid reason for a name change, you can officially get your name in the share certificate.

What are the reasons for the name change share certificate in India?

Some of the reasons for a name change share certificate in India are as follows:-

Religion Change
Divorce
Dissatisfaction with name
Marriage of Widow
Numerology Reasons
Astrology Reasons
Wrong Name in Official Record
Marriage After Divorce
Marriage
Child Adoption
Spelling Errors
Gender Change

Who can apply for a name change share certificate in India?

Anyone can apply for a name change share certificate in India. Some of the people who can apply are:-

Shareholders: a company shareholder can change the name in the share certificate. However, they can even choose to transfer the shares to someone else. The shareholder can hire a share transfer agent to complete the process.
Power of attorney holders: they are eligible to apply for a name change share certificate in India; they can apply on behalf of shareholders only.
Legal representatives: the shareholders’ legal representatives are also eligible for the name change; they need to apply for the name change and submit a letter with documents.

What Is The Procedure For A Name Change Share Certificate In India?

Step 1: Apply Through The Official Website

You must fill out India’s name change share certificate application form. Still, at the same time, you must follow the procedure of name change via Having the affidavit and publication in the newspaper.

Step 2: Affidavit For Name Change

You need an affidavit with your old and my new name and the valid reason for a name change in your share certificate in India. You must add a few necessary documents in the affidavit to show the proof of age, address, and father’s or husband’s name.

Step 3: Publication In The Newspaper

Once you have issued an affidavit, you must publish it in your newspaper. It is important to advertise your new name in at least two local newspapers; one paper should be in English, and another should be your regional language newspaper. You should take care that you have added the following details,

New Name of Applicant
Old Name of Applicant
Date of the change of the applicant’s name
Full Address of Applicant
Age of Applicant
The Notary Name who attested the affidavit
Father’s/Husband Name of Applicant

At the same time, you need to cross-check all the relevant details to avoid any legal consequences later.

Step 4: Publication Of The Name Change In The Official Gazette Of India

You must publish the name change notification in the Gazette of India, where you must fill out an application, a DD of fee, and the required documents. You need to send the following documents for the publication:-

Affidavit duly attested by the notarized
Deed (if residing abroad) – Duly Attested by the respective Indian Embassy/Indian High Commission Only (Hard Copy)
Newspaper Publication (Hard Copy)
Name Change Form – Duly Filled as per the Given Format (Hard Copy)
Digital CD – Soft Copy of Specimen in a Compact Disc (CD)
Deed for Name Change (Government Employees) – Following the Ministry of Home Affairs 0. M. No. 190016/1/87-Estt. dated 12/03/1987 (Hard Copy)
A demand draft of Rs. 1100/- (for major) and Rs. 1700/- (for Minor) was drawn in favor of the Controller of Publications, Delhi
Two Passport Photographs – Self-attested
One Self-Attested Photo ID Proof
Certificate by the Applicant – Confirming the consistency of information in the Hard and Soft copies.

Step 5: Applying For Name Change In Share Certificate In India

You need to be extra careful here if you want to change your name on your physical share certificate; then,

You need to have an application to register with the share transfer agent that addresses the valid name of the name change along with both old and new names.
You need to attach all the relevant documents to support your name change in the share certificate in India.
Attach the original share certificate along with the letter.
Self-attested your documents along with the letter. In case your shares in your demat account,
Check the organization from where you have opened your demat account.
You must fill out the application form to get the name change in the share certificate in India.

Conclusion

A name change share certificate in India is a legal proof of ownership in a company, stating the number of shares. The application must include an affidavit, a demand draft, passport photographs, ID proof, and a certificate by the applicant. If changing the name on a physical share certificate, an application must be registered with the share transfer agent. The required documents include a self-attested request letter, affidavit, address proof, PAN card, marriage certificate, and original share certificate.

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Frequently Asked Questions (FAQS)

Are there any fees for updating my name on a share certificate?

Yes, a nominal fee is applicable. Contact the company’s registrar for specific details on the amount and payment process.

How long does the name change process on a share certificate take?

Typically, it takes a few weeks to a couple of months, depending on various factors. Ensure the timely submission of documents.

Can I change my name on a share certificate without a legal name change certificate?

No, a legal name change certificate is essential to update your name on a share certificate.

Are there restrictions on the reasons for changing my name on a share certificate?

Typically, no specific reasons are required. You can change your name for personal, religious, or any valid reason as long as it’s legally documented.