How to correct birth certificate errors

To show your identification as an individual, as a resident of the country, or as a member of all the locations you are a part of, all of your legal documents, from your birth certificate to your passport, are crucial. The birth certificate, which serves as a person’s identity until they are old enough for additional documents, is the first legal document that a person receives in their lifetime.

By following the information and easy instructions provided in this article, you can correct birth certificate errors easily. Here I list a few topics that this post will cover:-

• Birth certificate: The definition significance of birth certificates
• Procedure for birth certificate name change and correction

1. Offline method
2. Online method

• Documents required for correction in birth certificates
• Paperwork needed for delayed registration (after 1 year)
• Birth certificate correction methods
• India’s Name Change Procedure
• How to get a name change published in the official Gazette
• Conclusion
• Frequently Asked Questions (FAQs

Birth certificate: The definition

Simply put, a birth certificate is a birthday card with a person’s name on it. It is a legal document that serves as identification proof like all other documents and is crucial in the creation of passports, just as a birthday card with your name and birthdate. But what if the birth certificate itself contains a typographical error? Before moving towards to correct birth certificate errors we need to know the importance of Birth certificates.

The significance of birth certificates

• Insurance purposes
• NPR Registration; 
• Employment Age Proof; 
• Marriage Age Proof; 
• Establishing Age for Enrolment in the Voting Rolls; 
• Passport Application; 
• Immigration Requirements; 
• Parentage.

Procedure for updating and correcting names on birth certificates

A birth certificate name change, correct birth certificate errors, or a birth certificate spelling error in the name of the parents can all be corrected, albeit the process varies from state to state. Therefore, it is important to carefully review the procedure before filling out and submitting for changes. The following steps describe how to correct a birth certificate both offline and online:

The following steps are mentioned for birth certificate procedure change in Gurgaon online and offline both.

• The first step is to obtain the application form by visiting the municipal corporation in an urban area or the Tehsildar in a rural location. This form is comparable to a new birth certificate application form. The following procedures must be followed To change the name on your birth certificate
•  Affidavit: An affidavit must be prepared in order to change a spelling mistake on a birth certificate; one can get one from a nearby notary. This record must be created and delivered to the district court.
• Publication of advertisement: Following the creation and submission of the affidavit, a newspaper advertisement detailing the birth certificate modification must be published.
• Gazette: The birth certificate’s name change information needs to be made public in the state’s official gazette.

Online method

Gurgaon Online Birth Certificate Correction steps are the following:-

• The Official Website’s link http://crsorgi.gov.in/web/index.php/auth/login help you correct birth certificate errors.
• The steps to take to fix a birth certificate’s spelling error or other birth certificate issues are as follows:
• Fill out the form with the right information.
• The payment of the fees is the next step. The cost is typically very low for everyone.
• After then, a computer transmitted a special ID which was created after the submission of payment successfully.
• The birth certificate has also been amended when the procedure was finished. 

Documents required for correction in birth certificates

Following are the documents that help you to make changes or correct errors on birth certificates:-

• A completely filled-out application. A letter explaining the need for the proclamation’s name to be changed.
• The date is printed on the originals for advertising purposes.
• Photographs that have been verified.
• Identifying information and address proof.
• Birth documentation for the individual for whom the certificate is needed (proof letter)
• An affidavit containing the person’s name, birthplace, date of birth, and time of birth.  

Gazette’s copy.

Paperwork needed for delayed registration (after 1 year)

• A request letter from the father or mother;
• Proof of birthdate
• The parent’s relevant year residential certification.
• The two witnesses’ testimonies and ration cards from the incident’s time period
• A complete report from the Registrar (Birth) of the Municipal Corporation, confirming the victim’s birthdate and the event’s occurrence in the required format.

• On Form No. 1, the hospital administrator’s signature and stamp attest to the incident’s occurrence there.
• The hospital’s in-charge shall produce an affidavit indicating the cause for not recording at the time of the incident.

Birth certificate correction methods

Other types of modifications, such as updating the last name on a birth certificate, might be required in addition to change last name on birth certificate or correct birth certificate errors. Birth certificate correction methods consist of:

• Correcting the person’s first, middle, or birthdate: The paperwork from the school must be submitted with the affidavit in the case of an adult. 
• The documentation of the father or, if the child’s mother’s last name needs to be changed, the mother, must be produced when a person’s last name needs to be changed.
• The fundamental prerequisite is that the verification document, also referred to as a “birthday card with a name,” must contain the applicant’s date of birth.
• To make a birth year modification, a document from the institution where the student was born must be supplied.
• The marriage certificate or another piece of documentation from the parent must be presented to change the parent’s name. 
• The same required documents if someone wants to change surname on birth certificate.

India’s Name Change Procedure

To approve the name change or if you are looking for how to change name in documents the following three conditions are required:-

1. Submission of an affidavit: To change your name, you must create an affidavit.

2. Publication of Ads: A notice ought to be printed in the newspaper

3. Gazette Notification: A notice of the name change should be published in the Indian Gazette.

NOTE: The term “gazette” refers to any periodical or newspaper that is issued on a formal basis.

Affidavit Submission

You can use affidavits to change your name completely, the surname listed on your birth certificate, or just a few letters. Submitting an affidavit is the initial stage in the legal process. To complete the task, you should speak with a notary. The procedure could be made easier and clearer by doing the actions listed below:

• Speak with your nearby notary public about your request.
• The notary will advise using stamp paper with the proper face value when submitting the affidavit for name change. 
• Once you obtain the document, you must include the information listed below:

1. Name and a new name, 
2. Current address, and

• The explanation for name change (astrology, numerology, marriage, etc).

The affidavit shall be printed on simple stamp paper and shall thereafter be signed by two witnesses. It needs to be formally signed by two officials with the rank of gazetted. Make certain you obtain both their signature and their stamp (rubber stamp). The document contains both your present name and your previous name.

The affidavit should be copied and retained. For any impending legal needs, this significant document will be helpful. Indians who are living abroad and want to alter their name must produce a document that has been duly signed by the Indian High Commission or the Indian Embassy.

As an alternative, you can avoid all of this difficulty by using YourDoorStep to complete the entire name change process, including the affidavit, quickly and conveniently online.

Journal Publication

After making the declaration, the following step is to publish an advertisement in the neighbourhood newspaper announcing your new name. This must be published in two newspapers, one of which must be a daily and have both English and the official language of the state as its second language.

• If a married lady wants to change her surname name after getting hitched, she must notify her spouse and mention his name and address.

Don’t forget to collect as many copies of your announcement as you can once it runs in the paper so you have them on hand for future usage. Even though one copy suffices, it’s preferable to maintain as many original newspaper ad copies as you can out of an abundance of caution

Gazette Notification

The process of changing a name in India is almost finished; the final step is the gazette. Once it has been formally announced in the gazette, your new name will take effect. Only government personnel are needed to file the name change gazette notice.

The general public is not. However, it offers convincing proof that your name has changed. Given that it only requires providing a few documents to be published, moving forward might be a good idea. The submission requirements for the Gazette notification are as follows:

•  Always have a spare copy of the “Deed changing name form” on hand. The Controller of Publications, Department of Publications, is where you can get this document. Alternatively, a letter explaining the name change would be adequate.
• Request original copies of any advertisements that bear the publication date (attach both ads)
• Bring two certified photos with you so you may complete the process without interruption.

• Always keep a form of identification, proof of your address (it must match what is in the newspaper), and an affidavit with you. Any address modification could result in the application being turned down. 

Before sending the following material, get in touch with the Controller’s office of Publication to get a comprehensive list of everything that must be provided and record the number.

Additionally, the documents must be inserted into an A4-sized envelope before being delivered to the address. Information and copies of the relevant Gazette articles where the advertisement or notification appeared will be sent by the office of the Controller of Publications. Store this safely for future use.

Conclusion

As a result, correct birth certificate errors is not a difficult task, but it is only applicable under particular circumstances, and filling out the facts must be done carefully to prevent further errors. Since each state in India has its unique methods for changing its name, all rules and regulations must be followed by the demands.

F.A.Q