Name change in share certificate in Odisha is the process in which people can legally change their name on the official share certificate. Share certificates are issued at the establishment of a company. So, share certificates are issued to the shareholders of a company. Once the share certificates are issued, they have to be franked and stamped, which is different in each state.
If a person wants to get their name changed in a share certificate, there’s a procedure they have to follow. The procedure is step-by-step written in this article. People change their name for a number of reasons. The reasons can be spelling errors in the old name, personal reasons, name change after marriage, etc. It is an easy process, and by following the procedure below, you can easily do so without hassle.
What is name change in share certificate in Odisha?
The name change is when a person adopts a new name for any reason. It may be just adding initials, removing a few letters, or changing one’s name. There can be many reasons for name change like –
- Spelling mistakes in official papers.
- Name change after marriage.
- Change of religion.
- Due to astrology or numerology.
A name change application is to be submitted to the concerned government department of Government Printing press in the Gazette of India. The Gazette of India publishes notifications regarding your completed name change process. This applies to all the sectors concerned, private or government. This work takes in total of 60 days, or 2 months.
Payment of stamp duty on shares
Share or stock certificate is a legal proof that specify the number of shares the shareholder owns. Share can be bought both in physical and demat form. These certificates require stamping which is a type of tax that is put on documents in India. Payment of stamp duty on share certificates is a state related matter which is mandatory. With reference to the Indian Stamp Rules there is a uniform stamp duty across the country.
Stamp duty is payable on the price if issue of share and not on the face value of the share. Stamp duty is paid as per the rate prescribed under the respective state stamp act of the state where the registered company is situated. It differs from state to state. In Odisha it is Rupees 1.00/- for each certificate including the amount of premium if any. The stamp duty is to be aid within 30 days of issue of share certificate to the revenue department of the state.
Transference of Share
Transfer of shares is incomplete without the registration of the share transfer. An application form also has to be filled while the process. Transfer is possible by the transmission of security this can due to inheritance, Death and succession. An individual is granted a tax credit certificate if they made payments respective of any eligible issue of capital.
On stock exchange the person dealing with the securities have to pay 18% GST on SEBI’s fee. All transaction can only proceed once the certificate is signed and sent as a mail to the company. The companies act 2013 provides for the provision for issue of duplicate stock certificate in case the original is lost or misplaced by the shareholder.
Share certificate can also refer as an investment instrument which is similar to the certificate of deposit (CD). The CDs are offered by a bank while the stock certificate are offered only through credit unions.
Documents Required for name change in share certificate in Odisha
The documents that you would be needing for name change in share certificate in Odisha are listed below:
- An application written to the Under Secretary Commerce Department for the publication of the Gazette with the notice of name change. (Alongside the application, you must attach your present address for communication).
- Duly signed Affidavit (The Affidavit should clearly mention that the person has taken the new name after changing the old name).
- The applicant signed copies of the published notice in the Odisha Gazette. (Two copies would be required).
- Identity proof.
- Demand Drafts. One with Rupees one thousand and one hundred only (Rs. 1100/-) and the other with Rupees one thousand and seven hundred only (Rs. 1700/-). For a person currently not in India, the second draft is Rupees Seven thousand five hundred (Rs 7500/-). Plus, duly deed attested by the Indian Embassy.
- Passport-size photographs.
- Self -Attested ID proof.
- Newspaper publication for the changed name.
- Duly filled form for the name change.
- A certificate that states that the information on the soft and hard copy are the same.
- A CD containing soft copy of the documents.
Eligibility for name change in share certificate in Odisha
Name changes in share certificates in Odisha are available to all those who meet the criteria listed below
- It should be an Indian.
- The applicant must have identification proof, for example- Aadhaar or voter ID card.
- A valid reason for the name change should be given.
- In the case of minors, the parents must visit the GOV office with their child.
Who can apply for the name change in the share certificate in Odisha?
Anyone who is a citizen of India can apply for a name change. If someone tries to hide their identity or avoid debts, they cannot change their name.
Names with punctuation are not allotted, and if the person is trying to get away from legal issues, a person is not eligible for a name change.
How to apply for a Name change in Share certificate in Odisha
The process of name change can be done online and offline. This article helps you know how to name change in share certificate in Odisha. To change your name, you would have to issue an affidavit for the name change, publish an article in a national newspaper about your name change, and finally, you would have to notify the State Gazette.
A step-by-step procedure of how to name change in share certificate in Odisha are given below:-
Issue a name change Affidavit.
The Affidavit for name change issued includes the following details:
- Applicant’s full name
- Applicant’s Father’s or Husband’s name
- Residential Address of the applicant
- A declaration that the details provided are true and correct.
- The Affidavit is to be verified and signed by the applicant.
- The Affidavit must be duly signed by a notary, judicial magistrate, or an oath commissioner.
Published an ad in the Newspaper about the name change
Once the Affidavit is notarized, you must issue an article in two local newspapers in Odisha. You can directly contact the newspaper office for the name change article.
- In one newspaper, the article must be in the local language.
- In the second newspaper, the article must be in the English language.
The points that are incorporated in the newspaper article are
- Applicant’s new name
- Applicant’s old name
- Date of the issued Affidavit
- Applicant’s age
- Name of the notary by whom the Affidavit is attested.
Gazette Publication
Publication of the Gazette is compulsory for government employees, but It is optional for others. You would have to approach the Official controller of the publication. The documents required for the gazette publication are given as follows:
A duly notarized non-judicial Stamp paper Affidavit of rupees twenty (Rs. 20/-) must be issued for the name change. It must also state the reason for your name change and have your old and new name. It must also contain your address, age proof, and your husband’s or father’s name.
Demand Drafts.
One with the amount of Rupees one thousand and one hundred only (Rs. 1100/-) and other with the amount of Rupees one thousand and seven hundred only (Rs. 1700/-). A person that is currently not in India the second draft is with the amount of Rupees Seven thousand five hundred (Rs 7500/-). Plus, duly deed, attested by the Indian Embassy.
A notice regarding the name change should be published in the newspaper. This should be under the heading of Name Change in the newspaper. It must be given out in two newspapers. One in the regional and one in the English language. In the newspaper the information of the applicant that are to be incorporated are – new name, old name, date on which the Affidavit is issue, address, age, Notary name by which the Affidavit is attested and father’s or husband’s name.
Government employees have to submit a deed for name change with the Ministry of Home Affairs.
Now you would have to issue a Name Change Notification at the Gazette of India. This application should be given alongside the Demand Draft and the documents required
After the notification is issued, the submission of the documents is done. These documents are couriered to the Department of Publication in New Delhi.
Advance of name change in share certificate in Odisha
A name change application is to be submitted to the concerned government department of Government Printing press in the Gazette of India. The Gazette of India publishes notifications regarding your name change process has been completed. This applies to all the concerned sectors, private or government. Now your name would be legally change everywhere and your work is done.
Faq
Q. How many times can I change my name through Gazette?
A. You can only change your name as many times you want through a gazette certificate. You would have to fill up a form for name change. Issue an affidavit, Publish an ad about your name change in the newspaper and lastly you would have to publish a gazette.
Q. How much it costs for name change in share certificate in Odisha?
A. It would cost you around Rupees 3,000/- to get your name changed.
- 20/- rupees for the stamp paper.
- Notary charges of rupees 200/-
- Ad in newspaper for about rupees 750/-
- Gazette notification for about rupees 1,500/-
- Apart from this you also have to pay the amount of the demand drafts.
Q. Can I get my name changed in the birth certificate?
A. Yes you can get your name changed on your birth certificate. This is a common mistake, and the government of India allows people to change their names in their birth certificate.
Q. What is the validity for gazette notification for name change?
A. Gazette certificate is valid for lifetime give by the Indian Government.
Q. Do I need a lawyer for changing my name?
A. The convenient thing about the gazette certificate is you don’t need a lawyer the whole process of name change.
Q. How to change name of minors?
A. The whole procedure still remains the same. For, changing your name you would have to issue an affidavit for the name change, publish an article in a national newspaper about your name change, and finally you would have to notify it in the state Gazette. But apart from this in case of minors the parents have to visit GOV office with their child and the birth certificate of the child is needed.
Q. How to change the surname of the whole family?
A. Each member of the family has to apply individually to get their surnames change. It includes the following three steps. For, changing your name you would have to issue an affidavit for the name change, publish an article in a national newspaper about your name change, and finally you would have to notify it in the state Gazette.
Q. How to prepare a CD for getting my name changed?
A. To issue a gazette of India you would have to print the content without the witness portion in Microsoft word format and type old name in place of a signature. This you would have to put in a CD for a soft copy.
Q. What is share franking?
A. Franking of a share is a process through which companies pay stamp duty to the Government of India. The shareholder would have to make an application to the Sub Registrar along with a request letter for franking the share certificate.
Q. Do we have to submit the original Affidavit?
A. Yes, you would have to submit the original hardcopy of the Affidavit. The Affidavit is the proof that the information you provide are true in all sense and you want to change your name officially and legally.
Also Read:
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- How To Correct Name Mismatch In Share Certificates?
- Name Change in Passport in Jammu and Kashmir online
- Change name in Passport in Puducherry
- How to name change in share certificate in Andhra Pradesh
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