How to Name Change in Share Certificate in Patna?

It can be a tedious and time-consuming process to Name Change in Share Certificate in Patna.

Certain things happen in one’s life that make them change their name. Even a single letter addition can lead to a change in the person’s name. The process of changing one’s name on the share certificate is quite complex in Patna. One has to follow some official and necessary steps to complete such a procedure.

What does a share certificate mean?

A share certificate is an official document that one is given. It is issued by the company in which one has invested their money and bought their shares. The certificate contains information regarding the number of shares held by the individual and their registered ownership in the company. The world is taking a digital shape, where all these certificates are issued to the shareholders digitally in pdf format. 

What should one do when they misplace their share certificate?

Sometimes it happens when a shareholder loses or misplaces their share certificate. Now, this can create a major issue for the individual, as their registered ownership will have no original existence. Companies understand the obstacles faced by shareholders and help them by issuing a duplicate certificate.

Steps taken by a shareholder in such a situation:

• Share certificates that have been lost or misplaced should be reported immediately to the company.
• A handwritten letter or email can be used to inform the company about the incident.
• The letter or email must contain information about the shareholder’s name, address, and share certificate number.

Steps taken by a company in such a situation:

• The company immediately freezes the transfer power for about 30 days on receiving such information from the shareholder. This is done in order to prevent any chance of misuse of the share certificate.
• The company has to properly mentor the shareholders in such times. They should help the shareholders establish their identity by issuing them a duplicate share certificate.

How to obtain duplicate physical share certificate?

The proper steps one has to follow to obtain a duplicate share certificate in Patna

The shareholders have to file a complaint with the police about the misplaced share certificate. When the company receives the complaint report and FIR, it issues a duplicate share certificate.

Signing of the indemnity bond and affidavit:

The shareholder has to prepare an affidavit and an indemnity bond agreement. Both the documents have to be notarized. The notary officials have to affix their stamps to the documents.

Stamp paper:

The stamp paper should be bought by the shareholder in his or her name.

Survey form:

The shareholders have to fill out a type of questionnaire form. The form has to be submitted to the company.

Guarantor form:

The shareholder needs to provide their identity proof as a guarantee. Documents such as a Pan card have to be duly attested by the notary public.

Assisting documents:

There are some other documents that have to be submitted along with the guarantor form, like the salary slip and valuation reports issued by the revenue authorities.

Proof of full name and address:

The form should be filled out by the shareholder themselves, where they should properly mention their name and full address. Also, the shareholders have to provide an attested copy of their PAN card as their address proof.

It is necessary to submit the above-mentioned documents by registered mail to the company. The mobile number or the email should be mentioned on the cover letter.

The company issues a duplicate share certificate upon obtaining such information and documents. If and when the original share certificate is found, the duplicate share certificate must be returned to the company.

What are the documents needed to name change in share certificate in Patna?

A person can change their name very easily. The real problem arises when they have to change it on every official document they carry. SEBI requires a number of various documents when a shareholder wants to make a change to their name on their share certificate in Patna.

The following documents are required for a name change in share certificate in Patna:

A request letters

The shareholders have to disclose the reason behind the change in their name. This is done by sending a request letter specifying the reasons for the name change.

An affidavit

The document is something that contains various justifications for the name change request. The document has to be signed by the applicant. It also has to be duly attested by the judicial magistrate or a notary.

Gazette notification or Certificate of Marriage

The gazette notification is an official announcement by the applicant about the name change in the newspapers. Marriage certificates can also be used at such times.

Self-attested PAN card copy

A signature on the copy of the PAN card by the applicant or shareholder.

Self-attested address proof

Address proof can be a self-signed copy of one’s Aadhar card, passport or driving license.

The original or misplaced share certificate

A company must be notified if the original share certificate is found. Sometimes companies also demand a picture of the original share certificate.

How does one get a gazette notification in Patna?

• It is necessary to prepare an affidavit on stamp paper worth Rs. 50/-. The affidavit must be notarized by the local notary public. The affidavit has to mention the main reasons for such a name change in share certificate in Patna.
• In order to change the shareholder’s name, two newspapers must be notified-an English newspaper as well as a vernacular newspaper.
• The shareholder has to visit the department of publication. He or she has to carry their important documents, including a copy of their PAN card, address proof, and passport-size photos.

Various reasons for Change Name on the share certificate in Patna

Name change in share certificate in Patna is not a new thing. People tend to change their names more often to better their future or for some other professional reason.

There are some major reasons why people change their name on the share certificate:

Religion change:

People tend to change their religion more often for no particular reason. People do so because they want their name to sound familiar in the new community they belong to.

Gender change:

An individual at some point in time may realise that they need to change their gender. People change their names when their previous one no longer suits them.

Divorce:

When two people are legally separated, they may change their names. As it happens, the husband or the wife have their partner’s surname, and they tend to change it.

Astrological reasons:

People who belong to or live in Patna are very religious. Most of them follow the teachings of their spiritual gurus. Astrologers advise people to add a letter to their name or even change their name for better future events.

Child adoption

When someone adopts a child, it is common for people to give the child their title name. This makes the adopted person add a surname to their first name.

Dissatisfaction with a person

Sometimes people don’t like their own name because of its meaning or the way it sounds. Thus, people tend to change part of their name or their full name.

Remarriage of a widow

It happens that a widow wants to marry a person, and then, at her choice, she can add her husband’s surname to her name.

The procedure of change the name in a share certificate in Patna

There are certain steps that one needs to follow while making such changes. There are three major steps to this process, which are as follows:

First stage: name change affidavit

An affidavit needs to be prepared by the applicant when they want to name change in the share certificate in Patna. The information regarding the old and new share certificates has to be included in the affidavit. The affidavit must also contain reasons for making such changes, as the legal process of changing a name is a very complex process. It should also contain information about one’s address and age. This primary step has to be completed to name change in the share certificate in Patna

Second stage: publish a name change advertisement in a newspaper.

The work is not yet completed; one needs to get the change in their name published in a vernacular language newspaper and in an English newspaper. Some of the critical points one must remember while completing the newspaper advertisement are as follows:

• applicant’s new name
• applicant’s old name
• The date on which the change occurred
• Applicant’s address

Newspaper agencies should be provided with accurate information to the best of the individual’s knowledge. A small blunder in such information can lead to a major issue.

Third stage: Gazette publication

The next step is to send information about the changes to be published in the official gazette of India. There are certain documents which need to be submitted to the department of publication for a name change in share certificate in Patna:

• The notarized affidavit containing information about the changed name.
• The documents have to be submitted to the Indian embassy if the person making such changes is a foreigner.
• Newspaper publication’s hard copy
• The hard copy of the name change should be filled out according to the format.
• This also has to be stored on a CD as a soft copy proof for future reference.
• Two self-attested passport-sized photos
• One self-attested photo ID proof
• A self-signed document by the applicant declaring that the hard copy and soft copy have the same data.

Eligibility of Change Of Name in Share certificate

1. An Indian
2. A valid government identification card is required
3. The person must have a good reason for changing their name
4. A minor who wishes to change his or her name should be accompanied by a parent when visiting a government office.

Frequently Asked Questions

Is the process of changing the name on the share certificate complex in Patna?

Yes, the process is quite complex, as one needs to provide many legal documents and also maintain them properly for future requirements.

How does one make corrections to the share certificates?

The applicant or shareholder has to follow certain procedures and submit some documents mentioned in the article above.

Why do people tend to change their names on their share certificates in Patna?

There are a number of reasons why one might change their name, such as marriage, adoption, religious reasons, etc.

Also Read:

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• How To Correct Name Mismatch In Share Certificates?
• Name Change in Passport in Jammu and Kashmir online
• Change name in Passport in Puducherry
• How to name change in share certificate in Andhra Pradesh
• How to Change Name in Share Certificate in Mizoram?