Name Change in Education Marksheet in 2026 – Complete Step-by-Step Guide

Quick Answer (Featured Snippet):

To complete a name change in education marksheet in 2026, you usually need to prepare a name change affidavit, publish a newspaper advertisement, obtain a Gazette notification, and then apply to the school/board/university with supporting documents. The exact steps may vary slightly by board or state, but this is the standard process followed across India.

Introduction: Why Name Mismatch or Incorrect Name in Marksheet Is a Serious Problem?

Imagine you are applying for higher studies, a Visa, a Passport or a government job and suddenly you are told that your application got rejected because the name on your Aadhaar or other identity proof document did not match with the name on your marksheet.

This is one of the most common problems faced by many students and their parents in India. Having small spelling mistakes, surname change post marriage, name change due to legal reasons on your educational documents are common, but can cause legal complications.

That is why to correct or change your name on your educational certificate, it is important to understand the correct and legal procedure.

In this step-by-step guide on name change in the education marksheet in 2026, I, your trusted name change consultant in PAN India, will help you walk you through the entire name change procedure to ensure your education marksheet has your correct name and details.

By the end of this guide, you will have answers to questions, such as how to name change in marksheet?, which documents are required to change name in education certificate?, and how to avoid rejection when applying for name correction in education certificates.

What Is Name Change in Education Marksheet?

Name change in education marksheet means correcting or changing your name (first name, middle name, or surname) in:

Your class 10th-12 School marksheets (CBSE board, UP board, Maharashtra Board, etc)
University marksheets
Degree or diploma certificates
School leaving certificates
Education records maintained by schools or boards

When to apply for a name change on the education marksheet or when is it required to change the name on education certificates?

You will be required to apply for a name change in your education marksheet or certificate under the following conditions:

Your name is spelt incorrectly on your education marksheet
You have legally changed your name and need to update it on your education certificates
You want to add/remove a surname on your school education records
Your name differs from Aadhaar, PAN, or Passport

Also Read: How to Change Name in CBSE Board in Puducherry

Common Reasons for Name Change in Education Certificates

People usually apply for name change in education certificates due to:

Spelling mistakes made by the school or board
Name changed after marriage or divorce
Legal name change through Gazette
Mismatch between marksheet and Aadhaar
Incorrect father’s or family name recorded

Documents Required for Name Change in Education Marksheet

Given below is the updated list of the documents that you will need to legally correct or change your name in your education marksheet and school certificates:

Existing education marksheet or certificate
Name change affidavit (on stamp paper)
Newspaper advertisement (name change notice)
Gazette notification (mandatory in most cases)
Aadhaar card or ID proof
School leaving certificate (if required)
Application form from the school/board

Important: Most education boards in 2026 do not accept name change requests without Gazette notification. So make sure to first obtain a gazette notification as legal proof of your name change to avoid facing any delays or rejections.

Also Read: How to Change Name in CBSE Board in Jammu and Kashmir

Step-by-Step Process: How to Name Change in Education Marksheet in 2026

To update your name on your school marksheet, follow these steps:

Step 1: Create a Name Change Affidavit for Name Change in Education School Record

The first step to fix a name change in education school records is to declare the name error or change legally. To legally declare the mistake in your school certificate, you will need to create an affidavit of name change or correction on a non-judicial stamp paper.

Here’s how to prepare name change in school affidavit:

What to do: Visit a local notary or get a lawyer to draft an affidavit of name change and get it notarised.
What to write: The affidavit should clearly state your old name (as it appears incorrectly on the marksheet), your new/correct name, and the reason for the change (e.g., “spelling error” or “personal preference”).
Key Detail: You may also be required to mention your important specific details, such as your father’s name and address to ensure there is no confusion.

Affidavit For Correction Of Name in Educational Records

I, [INSERT YOUR CORRECT NAME], Son/Daughter of [INSERT FATHER’S NAME], aged about [INSERT AGE] years, residing at [INSERT PERMANENT ADDRESS], do hereby solemnly affirm and declare on oath as under:

That I am a citizen of India and a permanent resident of the address mentioned above.

That I have appeared for and passed the [INSERT EXAM NAME, e.g., Class 10th / Class 12th] Examination conducted by the [INSERT BOARD NAME, e.g., CBSE / ICSE / UP Board] in the year [INSERT YEAR OF PASSING].

That I was issued a Marksheet / Passing Certificate having Roll Number [INSERT ROLL NUMBER] by the said Board/University.

That in the aforementioned School/Board documents, my name has been inadvertently and incorrectly recorded as “[INSERT WRONG NAME AS PRINTED ON MARKSHEET]”.

That my actual, correct, and legal name is “[INSERT CORRECT NAME]”, as evidenced by my Aadhaar Card / Birth Certificate / Passport enclosed herewith.

That the names “[INSERT WRONG NAME]” and “[INSERT CORRECT NAME]” refer to one and the same person, i.e., myself.

That this affidavit is being sworn to submit to the authorities of [INSERT SCHOOL OR BOARD NAME] for the purpose of correcting my name in the Educational Records / Marksheet / Certificate.

That the facts stated above are true to the best of my knowledge and belief, and nothing material has been concealed therein.

DEPONENT

(Signature of the Applicant)

VERIFICATION

Verified at [INSERT CITY NAME] on this [INSERT DATE] day of [INSERT MONTH, YEAR] that the contents of the above affidavit are true and correct to the best of my knowledge and belief. No part of it is false and nothing has been concealed strictly.

DEPONENT (Signature of the Applicant)

Note: Don’t want to look for a stamp vendor or a notary? Send us your details, and YourDoorStep will draft, notarise, and deliver this affidavit to your home.

Also Read: How to Change Name in CBSE Board in Andaman and Nicobar Islands

Step 2: Publish an Advertisement in Two Newspapers

Once you have prepared the affidavit and notarised it from notary public or a first-class magistrate, you must announce your name change in public notice through name change newspaper ad. Publishing name change ads in newspapers is mandatory to ensure transparency and authenticity of the name change.

The Rule: You need to publish a notification in two newspapers; one in a local regional language (e.g., Hindi, Marathi, Tamil) and one in English.

Content: The ad should say something like: “I, [Old Name], residing at [Address], have changed my name to [New Name] vide affidavit dated [Date].”

Tip: Buy 4-5 copies of these newspapers. You will need the full original pages for your application to the Gazette and the School Board. Do not cut the ad out; keep the whole page!

Legal Newspaper Ad Format for Name Change in Education Records

Option 1: English Newspaper Template

(Use this for the English newspaper)

PUBLIC NOTICE

I, [Old Name], residing at [Full Address with Pin Code], have changed my name to [New Name] vide Affidavit dated [Date of Affidavit] sworn before Notary [Notary Name] at [Place of Notary]. Henceforth, I shall be known as [New Name] for all purposes.

Option 2: Hindi Newspaper Template (Use this for the Hindi/Local newspaper)

सर्वसाधारण सूचना

मैं, [पुराना नाम], निवासी [पूरा पता पिन कोड सहित], सूचित करता/करती हूँ कि मैंने अपना नाम बदलकर [नया नाम] रख लिया है। इसके लिए मैंने शपथ पत्र दिनांक [शपथ पत्र की तारीख] को नोटरी [नोटरी का नाम], [स्थान] के समक्ष बनवाया है। भविष्य में मुझे [नया नाम] के नाम से जाना जाए।

Option 3: Specific Format for Minors (Under 18) (If the student is a minor, the parent must publish the ad)

CHANGE OF NAME (MINOR)

I, [Father/Mother’s Name], residing at [Full Address], have changed the name of my minor son/daughter from [Old Name of Child] to [New Name of Child] vide Affidavit dated [Date] before Notary at [Place]. henceforth, he/she shall be known as [New Name of Child].

Step 3: The Gazette Notification (The Most Critical Step)

Gazette notification is an official declaration of your name change published by the government of India that serves as legal proof of your name change or new name.

For a name change on educational certificates, whether online or offline, educational boards like CBSE often require this document to process your name change in the school certificate request.

Here’s what the gazette name change process looks like:

Draft a CD: You need a soft copy of your application in a specific format burned onto a CD or pendrive.
Fill the Application Form: Download the Department of Publication’s name change form from the official e-gazette online portal or collect it from the gazette office in your locality.
Photos and ID: Attach passport-sized photos and self-attested copies of your ID proofs.
Payment: Pay the government fee online via the “Bharat Kosh” website.
Submission: Send the complete file to the Department of Publication in Delhi via speed post or visit in person.

Once approved, your name will be published in the weekly Gazette. You can then download the official PDF from the official website. This published notification will now serve as the ultimate proof of your name change and can be used to legally verify or confirm your true identity throughout the nation.

Step 4: Name Change Application to the School/University Board

Now that you have obtained all the necessary documents requried to for name change in education marksheet, such as affidavit, newspaper ads, and gazette notification, you can now apply for a name change through your education board.

Here’s how to update your name in your education marksheet or school record:

Contact Your School/College: Usually, you cannot approach the board directly. You must route your application through the school or college you last attended. (Your school (for school records), Education board (CBSE, ICSE, State Board), University (for degree certificates))

Submit the Documents: Hand over the Gazette copy, newspaper clippings, affidavit, and original marksheets and other supporting documents to your school admin, requesting a name change or name correction in your 10th-12th school marksheet.

Processing Time: The school will forward your name change application, along with the supporting documents, to the Regional Office of the Board. This process can take anywhere from 1 to 3 months for processing your name change request, depending on the board’s speed.

Also Read: How to Change Name in CBSE Board in Dadra and Nagar Haveli and Daman and Diu

How Long Does the Name Change Process Take?

Affidavit & newspaper: 2–3 days
Gazette notification: 15–30 days
Board processing: 15–45 days

Total time: Around 1–3 months (can vary by board)

Is Online Name Change in Education Certificates Possible?

Many students and their parents often ask, “How do I change my name on education certificates online?”

The answer to that question is, you may initiate a process such as a Gazette application online, but the final submission and verification process is still offline and requires an in-person visit.

Also, the education board does not take or accept online applications from its students. You will have to visit your school, board, university and submit the application along with the documents and submit it offline.

Why the Government Process Feel Difficult?

The government process may feel difficult, confusing, and time-consuming for people who do not understand the legal requirement for updating names in their official legal documents, such as Aadhaar PAN card, school or education marksheet or certificate, etc. This is because the government process involves:

Multiple forms
Multiple documents in correct order and format
In-person office visits
Confusing rules
Risk of rejection due to small mistakes

One error in affidavit format or Gazette application can delay your work by months.

The Easy Solution: Let YourDoorStep Handle Everything

This is where YourDoorStep helps you. We specialise in:

Name change in education marksheet
Name change in education certificates
Name change in education documents
Gazette notification services across India

Why Choose YourDoorStep?

Expert handling of the complete process
Correct affidavit & Gazette format
Pan-India service
Saves time and drives accurate results
End-to-end documentation support

With YourDoorStep by your side, you do not have to pay multiple visits to government offices; we at YourDoorStep manage everything for you. From writing the education marksheet name change application, preparing name change affidavit, publishing name change ad, to gazette notification, we take care of it all.

Frequently Asked Questions (FAQs)

Q1. How do I change my name in education certificates?

You need an affidavit, newspaper advertisement, Gazette notification, and then apply to the concerned education board with documents.

Q2. Is Gazette mandatory for name change in marksheet?

Yes, in most cases, Gazette notification is mandatory for legal name change in education records.

Q3. Can parents apply for name change in school records?

Yes, parents or guardians can apply for name change in education school records for minors.

Q4. Can YourDoorStep help anywhere in India?

Yes. We provide name change-related services throughout India, including Gazette and documentation support.

Get Expert Help Today

Contact YourDoorStep today to get your name legally corrected or changed on your educational marksheet.

Phone: (+91) 9540005064 or 01145143307
Email: support@yourdoorstep.co

Save time. Avoid stress. Get it done right with YourDoorStep.