Gazette Office In Punjab – Name Change Procedure In Punjab

Are you planning to change your name or correct an error in your documents and wondering where to go for it in Punjab? The answer lies in the gazette office in Punjab, where official changes to personal details like name, gender, religion, and more are legally recorded. But the process can often seem confusing or time-consuming. That’s where YourDoorStep can help! With expert support and hassle-free documentation, YourDoorStep makes the entire process smooth and reliable. For quick assistance, you can call +91-9540005026 and get step-by-step guidance right from the comfort of your home.

Whether you’re in Ludhiana, Amritsar, Jalandhar, or Patiala, YourDoorStep helps you publish your notification without visiting the gazette office in person. Let’s explore how the gazette office in Punjab works and how to apply easily.

What Is A Gazette Notification?

Gazette notification is a public journal where the announcements are published by the government. It is a government journal; therefore, all the announcements through it have legal validity across India. The Gazette journal is published by the Department of Publication weekly. It has dedicated offices in different parts of the state where you can access Gazette services.

Gazette Office In Punjab: Overview

In Punjab, the gazette notifications are published and managed by the Department of Printing and Stationery, Government of Punjab. The official gazette publication is known as “The Punjab Government Gazette.”

There are two types of gazette notifications:-

Ordinary Gazette – Issued on a regular schedule (weekly or monthly).
Extraordinary Gazette – Issued immediately for urgent government notifications.

Central Gazette Office Address (For Punjab Residents)

Department of Publication,

Civil Lines, Delhi – 110054

(Controller of Publications)

Official Website: egazette.nic.in

Punjab State Gazette Office (For State Notices)

Department of Printing and Stationery,

S.A.S. Nagar (Mohali), Punjab – 160055

Website: punjab.gov.in

Services Offered By The Gazette Office In Punjab

Through the Gazette office in Punjab, you can experience their services available to the public. These services include:-

Publishing name change announcements
Publishing property transfer announcements
For Business Declarations
Issuing of Government updates
Maintaining public records in Punjab
Handle eGazette Punjab

Required Documents For Gazette Notification In Punjab

To publish any personal information in the gazette, you need to provide a set of documents. Here’s a general list:-

For Name Change

Affidavit for name change (notarized)
Newspaper advertisement (published in 2 newspapers)
Passport-size photographs (2-4)
Identity proof (Aadhaar card, PAN, etc.)
Address proof
Application form for gazette notification

For Religion/Gender Change

Notarized affidavit
Supporting medical/legal documents (in case of gender change)
Self-declaration
ID and address proof
Newspaper clippings (in some cases)

Gazette Name Change Process In Punjab

The notification process comprises 3 mandatory steps, which are the same in all parts of Punjab. The given steps are aimed at offering you a Gazette notification.

Affidavit Preparation

This step is often underestimated by applicants for the name change. However, it holds significant importance in the entire name change process. The beginning cannot be done without a name change affidavit. Therefore, first get one from a notary. It must be well formatted while declaring the exact information as required for the name change. The important contents include old name, reason for name change, new name, date of birth, address, father’s name, or any other data relevant to the event.

Make sure your name change affidavit is notarized. Get it signed by a magistrate of notary advocate. Paste your photograph and sign to give your consent to the declaration.

Newspaper Advertisement

A newspaper advertisement holds significant importance when it comes to a name change. This is a public announcement that aims to declare your new name to the public and invite objections, if any. This ensures everyone is aware of this name change concern, and there is no false motive behind it. The advertisement will be released in two newspapers, and the choice is to be made according to conditions in Punjab. You can choose a regional newspaper, such as Punjab Kesari, or an English newspaper such as Hindustan Times.

The declaration of advertisement can be similar to an affidavit with required information. Make sure you have published enough details and that there is no misleading information.

Gazette Notification

For Gazette notification, make a physical visit to the nearest Gazette office in Punjab. Here, ask for a name change application. Fill out the necessary field with true information and attest the documents as asked by the officials. Bring a copy of your advertisement, affidavit, and CD containing scanned copies of all the documents. Submit and pay the service fee. You will receive an acknowledgement of the application. After the verification period is over, your application will be sent to the Department of Publications. They will release your new name in the Gazette Journal.

Is There An Online Gazette Service In Punjab?

Yes, you can access the Gazette office in Punjab services through online mode. The Gazette services are available through eGazette Punjab online. Create an account there to access all its services. This online accessibility enhances the convenience and reduces departmental work.

Gazette Notification Fees In Punjab

The Gazette notification fees in Punjab for name change range between 1100 to 1700 rupees, approximately. If you want to apply for a name change through the Gazette office in Punjab procedure, the estimated expenses are as follows:-

Particulars	Estimated Expenses
Notarized Affidavit	Rs 200 to Rs 500
Newspaper Advertisements	Rs 1000 to Rs 3000
Gazette Notification Fee	Rs 1100 to Rs 1700
Total Estimated Cost	Rs 3000 to Rs 5000

How Long Does The Gazette Notification Process Take?

The Gazette notification process is time-consuming, which requires considerable time. An affidavit can be prepared on the same day, advertisement required 3-4 days, while the Gazette process needs 3-4 weeks. Depending on the department load and public holidays, it can take 30 to 45 days for the entire process.

Gazette Notification Format (Sample For Name Change)

Here’s a basic format that appears in the Gazette:-

I, Ramandeep Kaur, wife of Harpreet Singh, residing at H. No. XYZ, Ludhiana, Punjab – 141001, has changed my name to Raman Kaur with effect from 1st April 2025. Henceforth, I shall be known as Raman Kaur for all official purposes.

How To Get A Copy Of The Published Gazette?

You can download a copy of the published Gazette online by following some simple steps. These steps are as follows:-

Step 1: Visit the eGazette Punjab portal.

Step 2: Now select the Weekly Gazette option.

Step 3: Choose the option Part IV

Step 4: Click on Standard Report, and you will be able to generate the Gazette Issues.

Step 5: Download your Gazette PDF.

Who Needs Gazette Notification In Punjab?

Any person who is applying for a legal name change in Punjab needs a Gazette notification. This notification is not less than an obligation if you want to change your name in Punjab. After the notification, make changes in other documents streamlined and easy.

Take a look at some common reasons for Gazette notification in Punjab:-

Name change after marriage or divorce
Name change after gender transition
Name change after religion change
Name change due to astronomical beliefs and other cases.

Common Mistakes To Avoid

If you are going to follow the Gazette notification process in Punjab, make sure to avoid these common mistakes:-

Incomplete Affidavit: Make sure the affidavit is well prepared, keeping in mind the requirements of the Gazette office in Punjab procedure.
Incorrect Newspaper Advertisement: While choosing a newspaper for advertisement, remember to select a regional newspaper and a national English newspaper.
Missing Required Documents: Gather all the documents required to make a change in advance. Keep a copy of each and attach it whenever required.
Spelling Mistakes: Avoid spelling mistakes; otherwise, you have to follow the same process again, which can sometimes be complicated.
Ignoring Gazette Notification: Don’t forget to download the secure Gazette notification once it is released. Keep the copies of it safely for future reference.

Avoiding these mistakes ensures smooth conduct of the process and guaranteed results.

Conclusion

Gazette notification is a necessary step if you are going to change your name legally. But how to find a Gazette office in Punjab? It is very easy, you can find one by searching over internet or you can also apply online. Ensure to complete all the steps and download the notification as soon as it is published in the Journal. Keep the copies of this notification safely for future reference.

Also Read:-

UAE Attestation in Noida: Easy Step-by-Step Guide

How to Change Name in Gujarat: A Guide To Gazette Name Change Procedure in Gujarat

How To Change Name in Andhra Pradesh: Guide To Gazette Name Change Procedure in Andhra Pradesh

Gazette Name Change Procedure in Madhya Pradesh: Your Complete Guide

FAQs:-

Can Punjab Residents Apply For Gazette Online?

Yes, residents of Punjab can apply online through the official e-Gazette portal of the Government of India: https://egazette.nic.in.

Is Gazette Notification Accepted For Aadhaar And Passport Updates?

Yes, it is legally accepted by UIDAI, Passport Office, Banks, and all government departments. Attach Gazette PDF along with your other documents.

Do I Need To Publish Newspaper Ads For Gazette?

Yes. Two newspaper publications (one in English and one regional) are mandatory before Gazette submission. They act as a public announcement.

How To Track Gazette Status After Applying?

If you’ve applied online, you can check the application status by logging into your account on the e-Gazette portal. Offline applicants can contact the office via phone/email.

How Long Does Gazette Publication Take?

Typically, it takes 30 to 45 days. Delays can happen if documents are missing or unclear. Always submit a complete file.

Can I Apply For Gazette Without An Aadhaar Card?

Yes, you can. But you’ll need at least one valid government-issued photo ID such as a voter ID, PAN card, or passport.