Affidavit Format for Name Correction: Complete Guide with Free Template

If your name is misspelled on your passport, Aadhaar card, birth certificate, or school records, the first step to correction is preparing an affidavit. An affidavit for name correction is a legally binding declaration made on stamp paper and attested by a notary. 

It proves that your correct name is as declared and helps you get documents updated without hassle.

This guide explains everything you need to know about the affidavit format for name correction in India, including a sample template, step-by-step process, and important FAQs.

What is an Affidavit for Name Correction?

An affidavit for name correction is a written statement made under oath, confirming your correct name and identifying the mistake in official records. It is widely accepted by Indian authorities like the passport office, municipal corporation, banks, schools, and UIDAI for Aadhaar corrections.

Common uses include:

• Correcting spelling mistakes in educational certificates
  
• Updating name in Aadhaar or passport
  
• Rectifying names in land/property records
  
• Fixing errors in birth or marriage certificates
  
• Ensuring uniformity across PAN, voter ID, and bank documents
  

Also Read: Name Change Affidavit Format

Why the Affidavit Format is Important?

Government authorities are strict about documentation. If your affidavit is not in the correct format, they may reject it. A proper affidavit format ensures:

• Legal validity across India
  
• Acceptance by different departments
  
• Clear presentation of correct and incorrect names
  
• No ambiguity in your identity
  

The affidavit should include your details, old name, new name, reason for correction, and a sworn declaration.

How to Write an Affidavit for Name Correction?

1. Title the document clearly as “Affidavit for Name Correction.”
   
2. Write your full name, parent or spouse’s name, residential address, and date of birth.
   
3. Mention the incorrect name that appears in your official document.
   
4. Write the correct name you wish to declare.
   
5. Provide a short reason for the correction, such as spelling error or typo.
   
6. Declare that the information is true to the best of your knowledge.
   
7. Sign the affidavit in front of a notary public or magistrate.
   

Sample Affidavit Format for Name Correction

AFFIDAVIT FOR NAME CORRECTION

I, [Full Name], son/daughter/wife of [Father’s/Husband’s Name], residing at [Full Address], do hereby solemnly affirm and declare as under:

1. That my name has been recorded as [Incorrect Name] in my [mention documents where incorrect name appears, e.g., Birth Certificate, Passport].
   
2. That my correct name is [Correct Name].
   
3. That the above mistake occurred due to [reason – spelling error/typographical error].
   
4. That I declare my correct name is [Correct Name] and henceforth I shall be known and identified by this name.
   
5. That this affidavit is made to place on record the correction of my name and for submission to concerned authorities.
   

I affirm that the above statements are true to the best of my knowledge and belief.

Place: [City]
Date: [DD/MM/YYYY]

Signature of Deponent: _____________________
Name of Deponent: [Your Full Correct Name]

Witness 1: _____________________
Witness 2: _____________________

Attested:
(Signature & Seal of Notary Public/Magistrate)

Documents Required with Affidavit

• Copy of Aadhaar card, PAN card, or voter ID
  
• Proof of residence (utility bill, ration card, Aadhaar, etc.)
  
• Copy of the document with incorrect name (passport, birth certificate, etc.)
  
• Passport-size photographs (if asked by authority)
  

Also Read: Affidavit Format For Name Change – Name Correction Affidavit Process

Where to Submit the Affidavit

After notarization, submit the affidavit to the relevant authority:

• Passport Office for correcting name in passport
  
• UIDAI enrolment centre for Aadhaar correction
  
• Bank branch for updating account details
  
• Municipal corporation for birth or marriage certificate correction
  
• University or school board for academic certificates
  

Sometimes you may also need to publish the name correction in a local newspaper or get a Gazette notification, depending on the authority’s requirement.

An affidavit for name correction is an essential document in India if your name has been printed incorrectly on official records. 

With the right format, notarization, and supporting documents, you can quickly correct your name in Aadhaar, passport, bank records, or certificates. Use the template provided above, attach the necessary documents, and submit it to the concerned office for hassle-free approval.